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HomeMy WebLinkAbout2003-06-18 Finance Committee Minutes FINANCE COMMITTEE , June 18, 2003 ' Agenda Councilor Attendance: Tremble, Farrington, Greene, Palmer , Staff Attendance: Barrett, Cyr, Little, Moore, Stockus, Dawes, Cammack, Mitchell � 1. ConsentAgenda a. Council Resolve 03-201, Appropriating $67,000 from Airport Reserves ' for Additional Costs to Build T Hangars. Barrett said that initially the Council approved an 8-bay hangar and appropriated the funding. � Later the demand for hangar space was greater than anticipated. The Business and Economic Development Committee approved permission , for two additional hangars. The funding was not appropriated at that time because the negotiations were not in place. A motion was made and seconded to approve the Consent Agenda item. ' 2. Bids/Purchasing a. Waive Purchasing Regulations — WWTP — Impellers — Farrar - $8,551. , Moore said the request is to waive the purchasing policy to purchase the original equipment manufacturer parts. Alternate parts have been , purchased in the past and staff doesn't feel the alternate parts are as good a quality. A motion was made and seconded to waive purchasing regulations for this purchase. � b. Waive Purchasing Regulations — Public Works —Traffic Controllers — Ocean State Signal - $135,200. , Downtown paving and signals are in the process of being upgraded through the BACTS Program. Staff would like to waive the purchasing ' regulations to purchase the controllers from Ocean State Signals. 90% of the total cost will be funded through the BACTS program and the remaining 10% will be a local share. Greene asked about using � existing software and Cyr indicated that each controller is being upgraded so that existing software may be outdated. A motion was made and seconded to waive purchasing regulations for this purchase. , Farrington asked about the policy on waiving regulations, and Cyr explained it is for an item over $5,000 which requires the competitive bid process. The two items on tonight's agenda are specialty items. , c. Waive Purchasing Regulations — Fire Department — Burn Panels for Training Center - Werner-Herbison-Padget - $10,841. � As part of a grant received from the Maine Fire Safety, Bangor Fire was awarded $8,500 to replace the burn panels at the training facility , located at the end of the Airport runway. There is only one burn panel provider. A motion was made and seconded to waive the purchasing regulations for the purchase. ' , ' d. Waive Purchasing Regulations — Fire Department—Thermal Imaging Cameras — Cove Brook Safety - $22,200. The request is to work with the current vendor, Cove Brook Safety, for , this specialty item. Cove Brook is owned by a Fire Department employee. The purchase will be for two cameras, two chargers and also the trade in of two units. The funds are from the improvement ' reserve fund. There have been some donations which have been used. The trade in price is approximately $1,000/camera. One camera is not in good working condition. Greene asked about � retaining the non-working camera. Cyr said the two trade-ins are the original cameras. With the purchase of two new units, the department will have four complete units in place. A motion was made and � seconded to waive the purchasing regulations for the purchase. ' e. Renewal of Airport Liability Insurance — Insurance — Sargent, Tyler & West, AIG Aviation - $163,450. This insurance firm obtained three competitive quotes and the AIG ' Aviation was the most competitive price, an 11.6% increase over the current fiscal year policy. Farrington asked if this had been placed out for bid and Cyr indicated that Sargent, Tyler and West did so and has ' � an aviation section within their firm. A motion was made and seconded to approve staff recommendation. The item will go to full Council for approval. � f. Renewal of Employee Theft & Dishonesty Policy — Insurance — Maine Municipal Association, Hartford Insurance Company - $9,426. � A motion was and seconded to approve staff's recommendation. g. Waive Purchasing Regulations — Public Works — Repair of Allatt Asphalt ' Paver - $30,000. The current paving unit can be rehabilitated and put back into use for , approximately $28,000-$30,000 which should e�end the life of the unit another 10-12 years. A new unit would cost approximately $100,000. A motion was made and seconded to waive purchasing � regulations per staff recommendation. 3. Release of Bonds to BMCH , Prior to the electronic process of recording bonds, there were paper bonds issued whenever the City issued debt. As each bond's principal obligations ' were met, the bonds were cancelled and returned to the City. The bonds , have no monetary value and the City is not required to maintained the bonds. The Bangor Museum and Center for History has expressed interest � in selling the cancelled bonds at their gift shops and the proceeds would be used to support the BMCH. Palmer asked Bates to keep track of the 1 sales. A motion was made and seconded to approve staff's recommendation. ' 4. Write off of Taxes ' Staff sought the Committee's approval to write of a number of personal , property and some real estate tax accounts that are uncollectible. Cyr explained the City's ability to collect personal property taxes is severely limited. Barrett said he would talk to the City Assessor indicating the ' Committee's recommendation that the Assessor take necessary steps to insure that the account information is not erased. Farrington talked about municipalities who publish the names of those who are delinquent in � taxes. Cyr said the list could number 3,000. The City's tax collection rate is approximately 97%. Barrett stressed that the majority of the taxes under discussion are personal property, not real estate. Little and � Heitmann are reviewing legislative amendments that they will be pursuing later this year to help municipalities in the collection of said ' taxes. A motion was made and seconded to approve staff recommendation. Palmer asked for a roll call vote. Farrington yes; Tremble yes; Palmer no; Greene; yes. ' 5. Review of Business License Fees (Tentative) Continuation of review of business license fees. This item was postponed. ' A motion was made and seconded to go into executive session for the following items. I 6. Executive Session — Settlement of Workers Comp Claim 7. Open Session — Settlement of Workers Comp Claim � A motion was made and seconded to recommend settlement to full � Council. 8. Executive Session — Hardship Abatement ' 9. Open Session — Hardship Abatement , A motion was made and seconded to grant an abatement leaving a balance of $1,660.00. � , , � � ,