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HomeMy WebLinkAbout2005-07-06 Finance Committee Minutes , FINANCE COMMITTEE AGENDA July 6, 2005 @ 5:00 pm � Councilors in Attendance: Stone, Cashwell, Greene, Hawes, Gratwick, Farrington, Tremble Staff in Attendance: Deb Cyr, Ed Barrett, Dave Pellegrino, Tom Higgins, Don Winslow, Wendy , Warren Others in Attendance: BDN � 1. Bids/Purchasing a. Crossing Guard Services — Police Dept — Seaboard Security - $274,063 (3 Yr � Contract): There are 21 crossing guard sites with a total of 33 hours per day and therefore difFicult to obtain workers for 45 min — 1 �/z hour per day. Seaboard Security is currently providing these services and was high bid for the ne� three years. The Police � Department has had an agreement with the School Department over the years to perform these services. Councilor Gratwick asked how the sites are selected. Sites are reviewed and determined annually in conjunction with the School Department. It was � moved and seconded to accept the Seaboard Security bid for three years for $274,063. b. Custodial Services— Health &Welfare — Summit Services - $39,300 (3 Yr ' Contract): This contract is for two people working Tuesdays and Thursdays for four hours each and November through April an additional eight hours on weekends. The recommendation is to award the three-year contract to Summit Cleaning Services, which � specializes in health care facilities, for $39,300. It was moved and seconded to accept Summit Cleaning Services three-year contract for $39,300. � c. Hazardous Waste Collection — City Wide —Onyx Environmental Services - $17,664: Onyx Environmental Services is currently providing services for the annual ' collection of household hazardous waste in conjunction with the University of Maine. Wendy Warren answered questions of the committee. After discussion, it was moved and seconded to accept Onyx Environmental Services contract for Hazardous Waste � Collection for $17,664. 2. Recommendations for Expenditure of FY03 & FY04 Weapons of Mass Destruction , (WMD) Homeland Security Funding: FY03 $411,000 was used to purchase a vehicle in use by our tactical team and $487,000 of which $226,700 was approved by the Government Operations Committee on February 5, 2005 to purchase generators for schools, � a lighting tower, training for fire department members who work in concert with the Police Department tactical team. We have asked the MEMA for a recommendation on how to � expend the remaining FY03 money and the $425,000 allocated in FY04 monies. A list of recommendations was presented and reviewed. There was lengthy discussion covering each item on the list. � Further clarification will be obtained pertaining to the vehicle for requests, liabilities, ownership, housing the vehicle, etc. and an agreement will be made with MEMA. � Councilor Gratwick asked for specific instances of when this vehicle could have been used within the region in the past and the significant impact it would have had in each situation. , Instances include: a significant forest fire in Aroostook County; a log cutter in an area , � I where there is a warden service and local police working together setting up grid patterns � for searches; if there was a situation that required working with Federal agencies it would be helpful to communicate; any incident that would be over a significant amount of time, working with multiple agencies; long-term investigative operations; etc. There was further � discussion. It was moved and seconded to recommend to Council to approve the acceptance of the � funds subject to an acceptable memorandum of understanding with MEMA. � 3. Review of Fire Department Accounts Receivable: The committee reviewed and discussed in detail the Fire Department Accounts Receivable. The billing and collection process and rate of return was discussed at length. , The meeting adjourned at 6:20 p.m. � � � , � � � � � � r � i � �