HomeMy WebLinkAbout2002-05-08 Finance Committee Minutes '
Finance Committee �
May 8, 2002
Minutes ,
Councilor Attendance: Tremble, Farnham, Farrington, Palmer, Nealley �
Staff Attendance: Barrett, Pellegrino, Little, Cyr, Dyer, Daniels, Moore
Others: Buckley, Clendenning
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i. Consent Agenda t
A motion was made and seconded to approve the Consent Agent.
a. Quitclaim Deed — Chapman — Lot 53 Rainbow Trailer Park r
b. Quitclaim Deed — Deyone — Lot 64 Holiday Park
c. Quitclaim Deed — Lawrence — 37 Naylor Street ,
d. Workout Agreement — Dalton - Lot 254 Cedar Falls Mobile Park
e. Workout Agreement— Wilson - Lot 38 Rainbow Mobile Home Park
f. Personal Property Writeoff of Assessing Error — 226 Union St �
g. Personal Property Writeoff of Assessing Error — 71 First St
h. Used Vehicle Purchase Notification '
2. Bids/Purchasing
a. Lead Inspections — Community Development — Penquis Cap - $13,752 i
These inspection services are necessary for the Park Woods project.
The Committee unanimously approved award. Palmer express �
concerned that a non-profit agency that are publicly supported and
taking business away from for profit industry.
b. Air Operated Hoist Trolley — WWT'P — NH Bragg - $7,300 �i
Committee unanimously staff's recommendation.
c. Bio-Grating — WWfP — Brentwood Industries - $15,840 �
Committee unanimously approved staff's recommendation. �
d. Audit Services — Finance — Runyon, Kersteen, Ouellette - $145,400 (3 Yr)
Committee unanimously approved staff's recommendation to full Council. �
e. Waiving of Bid/RFP Process— Professional Services for IAB — Airport —
Morren, Mondial and Associates - $6,000 �
Daniels requested Committee approval for the Bureau of Business and
Economic Development to engage an international business consultant to
assist the City in its business recruitment process. The recommended �
consultant, Morren, Mondial and Associates, deals primarily with The
Netherlands, a strong target market for the City. Morren does have a Maine
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r office. Daniels requested that the standard bid process be waived. For the
amount of $6,000, the consultant would identify potential international
' corporate candidates for relocation of businesses in Bangor, meet with
European Union government officials in Washington (Morren has direct
connection with the Embassies) and corporate offices in New York on
, relocation activities, develop a schedule of ineetings for a Bangor delegation
to visit with the prospects to discuss proposals in Europe, support the
delegation's visit to Europe including translation services, and provide a
� briefing upon return to Bangor. The consultants will be responsible for their
air travel and the project should extend for approximately 50 days. Daniels
indicated that Holland is the City's specific area of interest. Daniels will keep
� the Council up to date on the business contacts made, the itinerary, and a
debriefing with the Council as a whole.
� Committee unanimously approved staff's recommendation.
3. Marketing Study and Design Concept for Auditorium Replacement
� Daniels presented a request for approval of the proposal from HOK for a market
study and development of a design concept for the replacement of the Bangor
Auditorium. Staff also presented an appropriation resolve. At a recent Strategic
� � Issues Committee, the Council asked for information on a cost of a market
analysis, feasibility study, site locations, economic impact as well as an
architectural design concept. Based in Kansas City, HOK is an architectural and
� marketing firm dealing with stadiums and arenas. If approved, HOK would
perform a market study, a premium seating analysis; i.e. sky boxes, feasibility
, analysis, economic impact study, architectural and preliminary design concept
which will provide pictures as to what it will look like as well as design concepts
including seating configurations, office space, etc. All of this would be provided
' at a cost of $100,000 exclusive of their reimburseables. As part of the final
development services contract, a cap would be placed on reimburseables. The
appropriation will go before full Council for final approval. Barrett felt the
� $100,000 was more than will be actually needed. Staff indicated the resolve will
be on the May 13`h agenda under first reading and staff will requested Council
to waive the second reading, which takes a 2/3rd majority of the Council.
' Committee unanimously approved staff's recommendation to full Council.
4. Request to Take Possession of Abandoned Mobile Homes
, The City Treasurer requested approval to allow the City take possession of
two abandoned mobile homes in the Queen City Trailer Park. The two
homes have been abandoned, and the City now has matured tax liens on
' them. Code Enforcement has received numerous complaints from
neighbors who say that they are a danger and a nuisance, and upon
� inspection, both of these homes were found to be in extremely poor
condition. They have been broken into and destroyed and have no retail
value. Judson Grant, owner of the park, has agreed to dispose of them if
' the Ciry will take possession by virtue of our matured tax liens and deed
them to him. Once the City has taken possession, all of the outstanding
taxes, which are relatively minor, will be written off.
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Committee unanimously approved staff's recommendation. �
5. Workout Agreement—Johnson ,
The City Treasurer updated the committee on a proposed workout agreement
with Paul Johnson, owner of the Phenix Inn and TCBY. This is the first
agreement prompted by the letters sent to non-licensed businesses from the ■
City's legal department. Due to the taxpayer's lack of compliance with prior w
workout agreements, staff reviewed this request with the Committee.
Currently, Johnson owes the City $32,400.00 and, due to the seasonality of his �
businesses, proposes a workout agreement to pay $3,000/month throughout
the summer and $1,000 during the winter months. This necessitates a two-year �
agreement which is out of the norm. Johnson agrees to pay all future taxes,
sewer and license agreements when they come due. The City Treasurer
brought this item to the Committee's attention as Mr. Johnson has not always �
followed through on previous commitments to the City. If the license current is
approved and Johnson does not follow through, then he has a valid license and
the City has no recourse. Under the City Ordinances, the Clerk does have �
authority to revoke a license if a workout agreement is not fulfilled. Palmer
asked if City staff could go to Mr. Johnson rather than Mr. Johnson coming into
the building. Little indicated that Johnson has scheduled meetings with staff in �
the past and then does not come to the meeting. Tremble asked how old the
debt is and Little indicated that real estate is two years old, personal property
goes back four years, sewer goes back several years, and two years of license �
fees owed on all three locations.
Committee unanimously approved staff to proceed with a workout agreement �
for Mr. Johnson.
6. Proposed Amendment to Bass Park Rate Policy � i
Staff presented a recommendation to amend the current Bass Park Rate Policy
by de le ting Se c tion 5 an d 6. These sections relate to non-profit users. As the
City has a separate policy on the funding of non-profit organizations, it is �
redundant to inciude it in the Bass Park Rate Policy as well. As a part of the
comprehensive Bass Park Rate Policy adopted by Council in January of 2001,
Section 5 was included to address the various requests we receive for support ,
of non-profit organizations through reduced or waived facility rental fees. A
second section provided a transition period for pre-existing non-profit rate �
reduced customers to phase into the new fee schedule. After this policy was
adopted, a separate policy was also adopted by Council to address the funding
of non-profit organizations. After reviewing these two policies, staff ,
recommends that Section 5 of the Bass Park Rate Policy be deleted and that
future requests for rate reductions at the Bass Park Complex be handled under
our non-profit support policy. The non-profit support policy provides clearer '
guidance as to the requirements that must be met for City's support. In
addition, that policy requires that three Council members indicate their interest
in hearing the request for support prior to its being placed on the Finance '
Committee agenda for discussion. The Committee recommended that the Bass
Park Rate Policy be amended by deleting the section on non-profit users and the
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� section on pre-existing non-profit rate reductions. The last section is deleted
because a one-year phase in period was provided which has expired. Staff felt
, the changes would bring greater consistency to our handling of requests from
non-profit agencies and allow us to better provide the necessary information to
the Finance Committee for them to make a recommendation to the Council.
1 7. Proposed Amendment to Funding of Non-Profit Organizations
No changes are recommended in this policy at this time. Staff will make
' changes to required form per Council/staff discussions.
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