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Home My WebLink About1991-09-11 91-348 ORDERM�LI Date 9-11-91 V Item No. 91-368 Item/Subject: ORDERAmEptira3 Pill of 14a1rnd swwwrw.n ofReegard TrmmparYaT.lat Responsible Department: � �� 'r of union Street ty pse.ao. a... Commentary: Early this slPrfs9, earicus staff matters of rind CLty mat with tile, SCaW Ttanepatari.... Camiasioner and meniers of his staff m re;gza a variety of ffiidge and Iniglmay projecra m Ue 33 n ass. M that time, rise SY to fndicarescl it did rot feel Undon Straer vase yer at rive podrit vdia a wldatLlg W five lanes enter rwcesaary. Tho City Was laRndsed that the funds which fear loacen set aside for the nml imiw ncy BlrliseBLlrlg for t1nd widernU g prclat be Y6911t1CaT2d for a Structural or¢lay of Union Street., Tho State accepted itis lmoposal, and se base noar receival a f®aal proposal fran the StaW regardity pazticipatton in rle project. 9e projeLt will cover onion eftset Eros 1-95 north W Crifffen iniad. m aHirfoo W overlay, the project viLL1 irnolva som grinding m the ansa fmta Leeely tilt of Undon Suet W renrWrB the curtlire and xeasfabliah drain=rm m x011 an; tie need W adjust variau caWhbani,m. Under tle proposal fma the Btata, rhe cprlc wf11 be eland through our amuel paving cnotrxt and the City till for 92.58 of the cost of the project. 910 oetumted total cost of rte project Ss Let rive area of $115,800. 9e, City's stare, tlndrefoxe, will tO agrzmcimateiy 88,625. fee plan to begin thin project as soon as possible W frmiue tbat Deion Stxeat ie c ]Aaoei prior W winter. 113 eOu1d r tbet rind CLty tburtcil adopt the attached Order Wticin exald apprse the lm pos%1 preasmRed W on by Und Mille De atYmatt of llasporbii on. Powerone He'd Manager's Comme rw d U C <y Mnrmger Associated Information: Council Order, MOT Letter Budget Approval: giba6�-+.n Ltp:�eP 4aaywn rwA tin...e ninno, Legal Approval: 40. n,ysd;dmr Introduced For PaTrssoge El First Reading Pap —of— ❑Referral 91-348 AWpmdto CowrJor Bragg, September 11, 1991 CITY OF BANGOR (TITLE.) (@ZUrr ......... �s3 �oPtaal of MbmS Depacrnent of Transportation Regarding esmexncti®. a Sheet - OBD&BED, THAT the propose of Gila Nine fspmcbmat of Smarr potation zerptdtn3 Slate pmticipation in the rerors;ervceion of !boon Street from I-95 to Giffin pt ci Is hereby acceptN, and rile Ctty Manage!' ms hereby tlfrarsl to rags the necessary Steps to insure that the project is cuFleted. IN CITY COUNCIL September 11. 1991 Pae ed CITTYY L6RK 91-348 ORDER Title, Acca tiv Pxo peel of Naive Oe ar[ment of Pportion Regarding Reconstruction Union, Street Regarding Reconetxuction of Union, scorer ............../.1............... �ryw,L,pnQ UT.. ( Amigned to ...... unci..... Councilman STATE OF MAINE 91-348 DEPARTMENT OF TRANSPORTATION TRAN`ACNTATIQN )JUDING NIIE HCM PtilIXlq AJGUSTA, MAINE U033 W16 James D. Ring, BE Director Operations A Maintenance Public Services Department 530 Maine Ave., B.I.A. Bangor, ME 04401 August 26, 1991 AU028199i UJY d?kflAGEi'g �FYp SUBJECT: Bangor, Union Street Overlay, Project ID 60.10 Dear Mr. Ring This is in response to your August 14, 1991 letter to Robert M. Phillips, Assistant Director, Bureau of Project Development, regarding the above noted project. We share the City's desire to complete the work this Summer. The contract specifications you sent earlier this month have been reviewed and are acceptable to a We agree with the work and estimated costs yououtlined iT your August 14, 1991 letter and hereby authorize the City to proceed with this work under your contract with Lane Construction Corporation and subject to the following terms and conditions 1. The City shall notify the Department in writing of all proposed and actual project beginning and completion dates. 2. The Department shall be allowed to inspect all construction activities as necessary to ensure compliance with the approved plans and specifications. 3. The City shall be responsible for all of its engineering and overhead costa expended on the project. None of such costs shall be eligible for reimbursement by the Department. 4. The Department shall be responsible for all of its engineering and overhead costs expended on the project. The City shall not be required to participate in such costs. wx. r. OnAw)W James D. Ring, BE Director Operations A Maintenance Public Services Department 530 Maine Ave., B.I.A. Bangor, ME 04401 August 26, 1991 AU028199i UJY d?kflAGEi'g �FYp SUBJECT: Bangor, Union Street Overlay, Project ID 60.10 Dear Mr. Ring This is in response to your August 14, 1991 letter to Robert M. Phillips, Assistant Director, Bureau of Project Development, regarding the above noted project. We share the City's desire to complete the work this Summer. The contract specifications you sent earlier this month have been reviewed and are acceptable to a We agree with the work and estimated costs yououtlined iT your August 14, 1991 letter and hereby authorize the City to proceed with this work under your contract with Lane Construction Corporation and subject to the following terms and conditions 1. The City shall notify the Department in writing of all proposed and actual project beginning and completion dates. 2. The Department shall be allowed to inspect all construction activities as necessary to ensure compliance with the approved plans and specifications. 3. The City shall be responsible for all of its engineering and overhead costa expended on the project. None of such costs shall be eligible for reimbursement by the Department. 4. The Department shall be responsible for all of its engineering and overhead costs expended on the project. The City shall not be required to participate in such costs. James D. Ring, BE August 26, 1991 Page 2 5. The Department shall reimburse the City for the cost to construct the projects, exclusive of all engineering and overhead costs and the cost to adjust space manholes, at n the rate of 87.5% i an amount not, to exceed $100,625 ($115,000 x 87.5°%) 6. The Department may also reimburse the City far such additional costs as may be hereafter agreed to in writing as the result of any extra work or changes requested or approved by the Department. 7. Reimbursement shall be based upon actual payments made to the contractor orexpenditures for work completed. The Department shall be allowed access to the City's financial and construction records to verify such payments or expenditures. a. All invoices r bills presented by the City to the Department for reimbursement shall contain a itemization of all work completed. The Department's pr -rata share towards the cost of such .cork shall be shown separately thereon. b. The City shall forward to the Department within three (3) months from the date of project completion a itemized final bill or statement for seep project eo completed showing all work accomplished thereunder. C. All correspondence, statements and billing requests regarding reimbursement hereunder shall be directed to the Department's Bureau of Project Development, ATTN: Office of the Chief Engineer. S. The City shall allow the Department to audit all of the City's project records for these projects. You will notice ine item 5 above that we have increased your estimate of total project cost to $115,000. Thisw s done to establish -a ceiling for State cost, whit.- adding some reasonable contingency amount to the effort. Please be in touch with John E. Hodgkins, Engineer of Construction, (telephone 289-2171) with regard to your construction schedule so that he cametre any necessary assignment of personnel to inspect the work for the Department. I have passed on to him documents and copies of project correspondence noted earlier. James D. Ring, PE August 26, 1991 Page 3 We will assume, unless we hear otherwise, that the City agrees with the terns and conditions listed above and will be proceeding soon with this work. Thank you for your help pursuing this project. Feel free to contact me if you have any questions or need more information. Very truly yours, � Richard A. Coleman Chief Engineer RMP slh cc. John E. Hodgkins, Engineer of Construction Robert M. Phillips, East- Dir., Bureau of Pro). Development Paul J. Minor, Dir. Bureau of Planning . r1dward A. Barrett, City Manager