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HomeMy WebLinkAbout1997-08-04 Finance Committee Minutes Finance Committee Meeting Minutes August 4, 1997 •Councilors Attending: Don Soucy, David Leen, Joe Baldacci Staff Attending: Edward Barrett, Erik Stumpfel, Ron Heller, Mary-Anne Chalila Others Attending: Mrs . Baker, Roxanne Saucier Convened at 5 : 05 p.m. 1. Executive Session - Hardship Abatement Request (Legal) Sean Baker, 114 Garland Street, Bangor, ME Abatement granted for 1997 and 1998 the Committee and also directed the Finance Director to contact the bank and find out whether or not arrangements can be made in terms of the escrow account so that they will allow the payments to be reduced. 2 . Approval of Municipal Quitclaim Deed (Legal) Property located at 1180 and 1190 Essex Street is changing hands . In the process of doing the title work, a 1937 tax collector's • deed was discovered which was unreleased at the registry. There is no reason to believe that the tax wasn't paid and, if not, it has been forgiven. It is requested that the City issue a quitclaim deed and waive the $70 administrative fee. Approved. 3 . Bids : a. Loam Contract (Public Services Department) M.E. Hewes & Sons of Carmel ( $6 . 80 per cubic yard) Annual contract for the City's requirements for various projects throughout the construction season. The recommendation is to go to M.E. Hewes & Sons, the low bidder, at $6 . 80 per yard. This is about the same as last year, but Hewes will probably run out of loam fairly quickly. Staff will then have to go with the next low bidder. Staff has used two to three suppliers in the past. Approved recommendation. b. Gravel, Sand & Screen Plant Rental (Public Services Department) Robert Wardwell & Sons Inc . of Bucksport ($20,500 . 00) This is the sand needed for winter. Staff rents a shaker screen from one of the local contractors and either the City or the contractor loads the material and produces the sand, agravel, and bi-products . This year the contractor will provide the screen, front-end loader and do the trucking to public works . Approved recommendation. 4 . Purchase of Recycling Vehicle (Motor Pool) Last year staff talked about the need to replace the recycling 411 vehicle. Rather than immediately proceeding, time was taken to evaluate how to proceed. At this point, staff has recommended that the City buy a trailer and truck combination similar to the one we have now, which would run $35,000-$40, 000, rather than spending $85 , 000-$125, 000 for a recycling vehicle. Approved recommendation. 5 . Resolve 97-338 Transferring $5, 000 from Adopt-A-Park Funds to 4830 for 1997-98 Fiscal Year Projects . This would appropriate $5, 000 from the trust account so that Dale Theriault can expend the money throughout the year as the need arises for City parks . Approved recommendation. 6 . Council Order Authorizing Carry Forward of Funds to FY1998 -- Cemetery Expansion and Contribution to the Maine School for the Arts . This is for permission to carry forward funds that were appropriated last year: a. $15, 000 was appropriated to expand Pine Grove Cemetery by adding 100 graves . The work was not completed prior to the end of the fiscal year, and staff would like to carry this money forward and complete the work this summer. b. $80, 010 .58 was appropriated as a contribution to the Maine School for the Arts . This was in the Operating Budget and this order will allow the City to carry these funds forward while continuing to work with Daryl Rhodes . Approved. 7 . Request for Support from the Committee with Regard to Lt. McKinney of the Police Department. Lt. McKinney has been appointed the head of the MDEA. He is within 9 months of retiring. Chief Harriman and Edward Barrett are proposing that, similar to what has been done in the past, we lend Lt. McKinney to MDEA. The City would be reimbursed by the State for his salary and benefits through the 9 month period, which ends in March of 1998, at which time he would retire and transition to the State payroll. Committee agreed. There will be an order on the Council Agenda. Adjourned at 5 : 30 p.m.