HomeMy WebLinkAbout1997-06-16 Finance Committee Minutes Finance Committee
Meeting Minutes
June 16, 1997
411
Councilors Attending: Jim Tyler, Don Soucy, Pat Blanchette, David
Leen, Joe Baldacci
Staff Attending: Edward Barrett, Ron Heller, Mary-Anne Chalila,
Erik Stumpfel, Randy Harriman, Arthur Stockus,
Mike Perry, Dave Pellegrino, Bob Ziegelaar, Norm
Heitmann
Others Attending: Mrs . Rowlett, Roxanne Saucier
Convened at 5 : 00 p.m.
1 . Executive Session: Hardship Abatement
Applicant : Mr. & Mrs . Ernest H. Rowlett, 666 Finson Rd. , Bangor
Address : Lot 251, Cedar Falls Mobile Home Park, Bangor
Years : 1996-97
Amounts : $145 . 72 & $732 . 80
•pproved
2 . Bids :
a. Tires, Tubes & Service (City Wide)
Freightliner of Maine of Bangor the most competitive bidder at
an estimated annual cost of $64, 700 . 00
This is a 696 reduction over current year prices . Approved
b. Cutaway Utility Van Wastewater Treatment Plant, Sewer
Division) Varney GMC of Bangor the low bidder_ at $22, 491 . 00.
This is to replace the 1970 ambulance that was used for the television
setup. A cutaway is a cab with a hole in it to go into the back. Approved
c. Portable Air Cleaners (Airport/Motor Pool/Parks_ & Recreation)
N.H. Bragg_ & Sons of Bangor the low bidder at $10,444 .40 .
These units are required for welding areas which are not adequately
ventilated. This is a recommendation from Charlie Mitchell . This will be
Aikaid for as follows : 2 of the units will be purchased from the safety line
tem in the workers comp budget . The Airport will pay for its unit and the
Motor Pool will pay for one of its units out of savings and the current year
overtime budget . These units are needed to meet safety standards for
welding operations . Approved
d. Quick Connect Broom Heads (Airport epartnient)
Sweepster, Inc . of Dexter, MI the only bidder at $89, 600 . 00
'hese brooms are used to sweep snow off the lights on the runway. The
brooms are mounted on the Oshkosh trucks and these have been used
successfully in the past . This is 90% federally funded, 5% state and 5%
local . The local share is $4 , 580 . This is less than was estimated.
$110, 000 was budgeted for this item. Approved
e . Roof Replacement, Building 600 Phase 2 (Airport Department)
Industrial Roofing Corp. of Lewiston for $105, 873 . 00
Approved
2 . Sawyer Arena Equipment Gate, Parks and Recreation - Sole Source
Purchase from Murray Sandler Skate and Rink Supply for $7, 540
This is the Zamboni gate. This is a specialty item because of the physical
configuration of the Sawyer facility. Staff tried to do this in-house but
were unable to. The gate that is there now is the original one and is in
very bad condition. Approved
3 . Amendment to City Purchasing Regulations
On May 12, 1980, Council approved changing the field purchase order limits
•rom $65 to $100 . There has been approximately 100% inflation since 1980
in the Consumer Price Index which would make this adjusted to $200 . Staff
is requesting that this be increased to $200 . There is no recommendation
to change the other limits that are in the purchasing regulations, which
were revised in 1994 . Recommend approval
4 . Renewal of Airport Aviation Insurance
Every year there is a very limited market for the $100 Million worth of
insurance that we have for the airport . Owen Cole of Sargent, Tyler and
West has been handling this for the City. Right now there are two markets,
AIG and Associated Aviation Underwriters . The AIG is what the airport
currently has . Their current quote is for $105, 000 . These are the only two
markets in Maine because of the law indicating that if a domestic admitted
company can provide the insurance, you can't go outside to get the excess;
therefore this limits the market . Recommend approval .
5 . Municipal Quitclaim Deeds - Three
These are three more Tsoulas properties that have been rehabilitated or are
in the process of being rehabilitated. The City has collected about $60, 000
41in back property and sewer taxes . Recommend approval to all three.
6 . Council Resolve 97-263 Appropriating Unanticipated Recycling Revenues
for the Purpose of Purchasing Recycling Bins
The number of recycling bins for distribution has diminished in the past two
years . Public Works currently has enough bins on hand to last through the
summer. Staff is requesting 500 bins, which should last for 2 years .
•Approved.
7 . Council Resolve 97-264 Appropriating $220, 000 from the Airport
Department ' s Unanticipated Revenues
The amount of $220, 000 has been amended to $190, 000 . Because staff can not
provide a contract for marketing before the end of the month, they do not
want to tie up the funds .
Daly lawsuit update: There are pre-hearing filings being submitted to the
arbitration panel . The arbitration panel has requested that each and every
change order be documented back to of our claim for excess costs . Several
outside firms have done evaluations of the architectural drawings, the
change orders and the workflow processes that were followed. A large amount
of this money relates to the studies that were done . Based on these
studies, the amount of the claim has been increased from $1 . 9 to $2 . 6
million. The reports are very supportive of the City' s position that as a
result of errors and omissions on the part of the architect, the City
encountered significant additional costs . Voted to recommend approval to
Council .
8 . Council Order - Authorizing the City Manager to Accept a Department of
Justice Cops More Grant of $55, 000 to Obtain Mobile Computer for
Police Vehicles
The federal grant for this is $55, 000 . The City' s match is $25, 000 . It was
anticipated that the funds would come from forfeiture; however, there is
only $18, 000 in the forfeiture account at this time . Chief Harriman expects
to receive $38, 000 more in the near future. This grant would enable
officers to be out of the police station more, so that they can work from
their cruisers and still be visible in the community. Recommended.
9 . Council Order - Authorizing the City Manager to Apply for and to
Accept a Department of Justice FY97 Local Law Enforcement Block Grant-
$40, 319
The City was recently notified about this law enforcement block grant
program. The grant is in the amount of $40, 000 . The City has to come up
with a 10% local match, which is not included in the budget . The amount is
4, 400 and staff will need to mix this into the overall budget discussion.
Because of the short time frame on applying for the grant, the Council will
need to act on this soon. Chief Harriman needs to notify the State by June
24 and the Federal Government by July 11 . Chief Harriman would like to hire
someone that will help the Department through the process of computerizing
lithe cars, and help train personnel on the new computer equipment at the
station. This funding will last about 15 to 16 months . At that point,
Chief Harriman doesn't feel a full time person will be needed. Approved.
10 . Executive Session: Legal Matter