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HomeMy WebLinkAbout1992-03-16 Community and Economic Development Committee Minutes COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE Monday, March 16, 1992 110 MINUTES MEMBERS PRESENT: Councilor W. Tom Sawyer, Chair Councilor Pat Blanchette Councilor Marshall Frankel Councilor Don Soucy OTHERS PRESENT: Councilor Jane Saxl Councilor William Cohen Councilor Gerard Baldacci Edward A. Barrett, City Manager Kenneth Gibb, Director of Community & Economic Dev. Rodney McKay, Community Development Director Erik Stumpfel, City Solicitor Robert Baldacci, Jr. , Bangor Waterworks Associates John Rohman, WBRC Architects Clark Young NEWS MEDIA: Ned Porter, BDN The meeting was called to order at 7 : 10 PM. • AGENDA ITEM #1 - Review of MDOT Discussion Regarding Waterworks Public Crossing Application In May of 1991 the City submitted an application to MDOT requesting a public railroad crossing at the Bangor Waterworks site with left-hand turns being allowed from the Bangor Waterworks site onto State Street with the aid of a traffic signal. The MDOT approved the public crossing request upon Bangor meeting certain conditions such as the reconstruction of State Street; keep the brush along the railroad crossing controlled for better visibility for motorists using the crossing; install automatic gates at the crossing; and install a traffic island restricting vehicles from making a left-hand turn. (On February 20, 1992, the City's legal department received the Final Decree from MDOT denying the left-hand turn request. This portion of the ruling can be appealed to the Superior Court. ) After much discussion, Committee and Staff came to a consensus to accept the MDOT finding and not proceed with an appeal. 2 With regard to what action should be taken at the time that the appeal process expires, City Solicitor Erik Stumpfel indicated that an amendment to the existing crossing can be filed with MDOT at the time the Council deems appropriate. Councilor Marshall Frankel made a second motion that prior to filing an amendment that Dana Connors, MDOT Commissioner, be invited to meet with Staff and Committee members to view the site personally. Councilor Don Soucy seconded the motion. So voted. AGENDA ITEM #2 - Bangor Waterworks Project Status Staff and Bangor Waterworks Associates updated the Committee on the current status of the waterworks project. Due to several factors beyond the control of Bangor Waterworks Associates, they have requested an approval to extend the timeframe for completion as previously agreed to in their Option Agreement. The following timeframe extensions to the Option Agreement are proposed: *Option term in effect until 6/30/93 *Council may extend for up to 6 months at $500/month *Final Plan approval 5/15/93 *Revisions approved by 6/15/93 • *Construction loan commitment for $200, 000 in lieu of pre-marketing requirement 6/30/93 *Construction to commence 7/30/93 The above timeframes are based on the assumption that the economy revives, the financial lending institutions provide funds for real estate development projects and DEP permits are received. If these conditions do not improve, Bangor Waterworks Associates would once again consider a time adjustment. After much discussion, a motion to approve the timeframe extensions was made by Councilor Pat Blanchette. Seconded by Councilor Don Soucy. So voted. AGENDA ITEM #3 - Parking Lease Amendment with Bangor Development Associates This item was considered in two parts; the first pertaining to changes to the existing parking lease between Bangor Development Associates and the City of Bangor. At the last Committee meeting it was approved that those parties leasing entire portions of City-owned parking lots would have the option of taking on maintenance responsibilities such as snow plowing, sanding/salting, sweeping, striping, patching and any necessary paving overlays. The monthly fee would be $4 per space • per month less as compared to the going rate (currently $30 per space per month. ) i 1 1 z 3 '110 Bangor Development Associates has requested to have this option for the Upper Atler lot which is used for The Schoolhouse tenants parking. Staff recommended approval of a lease amendment with four guidelines (see attached) . The City Engineer will do an inspection report on the lot whereby the current condition of the lot will be r noted. Councilor Don Soucy made a motion to approve the recommendation of a parking lease amendment with Bangor Development Associates for the Upper Atler lot. Councilor Marshall Frankel seconded. So voted. The second part to this item pertained to retroactive payment to Bangor Development Associates for cost of maintenance that they have assumed since initiation of the lease agreement in August of 1984. Robert E. Baldacci, Jr. on behalf of The Schoolhouse partnership has made the above stated request to the City. Bangor Development Associates requested that retroactive payments be applied to their real estate tax obligations as well as their on-going parking lease. Councilor Don Soucy made a motion to approve the request of Bangor Development Associates in the amount of $2,000 . This amount 10 is to be credited towards future parking lease payments rather than real estate tax obligations . Councilor Marshall Frankel seconded. So voted. The meeting adjourned at 8:30 PM. rp 3/19/92 1 1 d 111 Anlir MEMO TO: Community & Economic Development Committee FR: Ken Gibb, Director of Community & Economic Development Dept. RE: Parking Lease Amendment with Bangor Development Associates DATE: March 12, 1992 At the last meeting the Committee approved a policy for reducing lease fees for lessees who take on the responsibility of maintaining municipal parking lots . The amount approved was $4 per month per space if all maintenance responsibilities are accepted by the Lessee. Bangor Development Associates are interested in this option. Staff recommends approval of a lease amendment under the following guidelines . 1 . The price reduction of $4 shall be from the downtown surface parking rate in effect at the annual anniversary date of the lease and only for the 22 spaces located in the Upper Atler lot (not the 8 spaces located at Abbott Square) . 2 . Lessee fully accepts the premises in current condition. 3 . Lessee is responsible for all snow removal, sanding, salting, all routine maintenance such as sweeping, striping, patching and any necessary paving overlays . 4 . Upon termination of the lease, the Lessee shall return, to the City, the parking lot in a condition similar to that condition existing when this lease amendment became effective. During the lease period, and prior to return of the premises to the City, the Lessee shall complete at least one, 1" paving overlay of the entire premises . KRG/rp •