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HomeMy WebLinkAbout1991-12-17 Municipal Operations Committee Minutes Municipal Operations Committee December 17, 1991 Minutes City Councilors Present: Chairman Soucy, Members, Bragg, Saxl; City Council Chair Cohen City Staff Present: E. Barrett, R. Farrar, K. Gibb, E. Stumpfel, J. Frawley, J. Roscetti, D. Pellegrino, D. Theriault, A. Kelly Others Present: C. Labella Chairman Soucy opened the meeting at 4:30 p.m 1. Information on Plans for City Nursing Facility Addition Judy Roscetti briefed the Committee on the background of the Nursing Facility Study and the expansion project. Introduced were Don Lewis and Jack Kelly of the design and architectural firm. They explained that the project focus has changed from modifying existing space to constructing an addition of scare 3,600 sq. ft. There were several reasons for this change including that the overall cost which would have been higher, the difficulty of moving many interior walls, dealing with asbestos in the building and possible relocation of the nurses station. The new proposal would add eight double bedrooms with sixteen beds. Six new beds will replace existing beds and there will be ten new beds. Due to the change, the project is slightly behind schedule but a March 1, 1992 start up date is still anticipated. The project estimate is still $450,000. As this item was for informational purposes, there was no action taken. 111 2. Proposed Council Resolve-City Support of Efforts by the Cole Land Transportation Museum--50th Anniversary of Ending World War II-September 2, 1995 The Resolve would support the efforts of the Cole Land Transportation Museum to sponsor the reunion and other events recognizing the 50th Anniversary of the end of World War II. There is no financial cost to the City. The Resolve was passed unanimously with a recommendation for full Council approval. 3. Request by UPS for Drop Boxes on City Sidewalks Ken Gibb explained that staff has been working with UPS representatives to find areas that would be suitable to the City and UPS. Two locations have been identified. A charge of $150 annually would be assessed by box and the lease would be on a year to year basis. The Committee voted unanimously to recommend approval of the two locations to the City Council. 4. Council Ordinance 92-29-Amending City Ordinances-Parks and Recreation Department The City Manager explained that this proposal would remove Pass Park from the Parks and Recreation Department, formally add the Golf Course Operation to Parks and Recreation and expand the Parks and Recreation S Advisory Committee fLom seven to nine members (the two additional members to represent the Golf Course) . The Committee voted unanimously to approve the proposed change and recommended passage to the Council. 5. Council Ordinance 92-30-Amending City Ordinances-Creating Bass Park Complex Department The City Manager explained that this item would establish the Pass Park Ccanplex as a Department in the City Code and would outline the functioning of the operation. This would reflect the recent organiza- tional changes that have occurred. The Committee voted unanimously to recommend passage to the City Council. 6. Office Relocation-Parks and Recreation Department- The Parks and Recreation Director explained that the Department will be moving shortly into the Armory Building on lower Main Street. The most recent cost estimate from Public Works to undertake minor renovations is $4,900. The Department will be accessible to the handicapped and the National Guard will continue to pay for utilities as they are still located in a portion of the building. There will be four City staff people who will be moving. The Committee voted unanimously to authorize the renovation work as outlined. 7. Mission Statement-Golf Course Dale Theriault reviewed the proposed mission statement with the Committee. He indicated that it would become part of the Business Plan that would be completed and ready for Committee review probably in January. The Committcc voted unanimously to approve the Mission Statement with the following amendment: AI]A portion of the profits generated after all expenses including debt reduction should be placed in a Golf Course Reserve Account and earmarked for future capital projects. " 8. Ordinance Amendment-Snow Removal, Downtown Sidewalks The City Manager explained the difficulty that is currently encountered when downtown property owners with sidewalk frontage do not clean the sidewalk after snowstorms. The proposal would provide that the City would clean the sidewalk area and then bill the owner for appropriate charges. The Committee also noted that the City should add the appropriate finance charge if the bill remained unpaid and that the fine should be moved from $25 to $100.00. The Committee indicated that businesses and residents downtown should receive notification of these proposed charges. The Committee voted unanimously to recommend passage of this Ordinance amendment to the City Council. 9. Veazie Railroad-Commemorative Markers John Frawley explained to the Committee that he had reviewed the concerns of the Committee regarding the size of the rock markers with represen- tatives of Galen Cole. He assured the Committee that the size issue would be addressed. He further recommended that he be given authority to approve the final design plans, including appropriateness of the markers. The Committee voted unanimously to recommend a Council Omer authorizing the City Engineer to approve the final design. 10. Selection of Directors-PVRDD John Frawley recommended that Jim Ring be appointed as the City's representative and director to the Penobscot Valley Regional Disposal District. He further recommended that Arthur Stockus, Bob Farrar and Jane Saxl be appointed as alternate directors. The Committee voted unanimously to approve the recommendation. 11. Executive Session-Review of City Assessor Applications It was moved, seconded and voted unaninnusly to move into Executive Session for the purpose of reviewing applications for the position of City Assessor. At 6:15 p.m. , the Committee moved out of Executive Session. There was no further action to crane before the Committee, and the meeting was adjourned at 6:15 p.m. R. Farrar, Recording Secretary • S