Loading...
HomeMy WebLinkAbout1994-10-12 94-442 RESOLVE�l Amon Elate 10-i2-94 Item No. 94-442 Item/Subiecr �W: Appropriation of ltuala for Fuoc a of Vehlal� Motor Paul Responsible Department: f]acutfve Depe.r..em Commentary: 0his Resolve will al$eapriata $17,000 for Ne przcbuee of four 3/4. ton pfclwp txncim for use by Puhlic Ybrl¢. 91e conal mgt will ie aplararhmtaly $48,000. Funding for this Puclaea will cone froze $31,000 in apprwat vehicle and oguipme t: p fwigee fmtlai in M5 will be forgone in this fisml } anal tic enpp� eplunptiation of $170000 frac the aryilment regetve accoalt. Stage cualitn.... of tle piciotpg to be repiacai ie a higF priority Nan Ne rept of tte 1 imt comp tnrk udnich wag iroluviaxd m tle budgert. give forgve will ba replacai w1 a scut fxvn tle Sewer Purcl. M of Oct. 4, 1994 Nle balance in Nat account Io $ 194,012.84. g9tis itmi taa reviewai ty Nle Finance fnimittae m RtaDer 3, 1994, which mmloedgapptoval of the eupp].mental apprcgttdatiar. IMP )Mpvmmrr Hnd Maruger's Comments: - rirY Mnmgn Associated Information: Ordaz, � 9eet IKL Budget Approval: �— Fico [e Door" Legal Approval: Cay Sdinr Introduced For OPessage First Reading Page _ of Ll Referral 94-442 Assigned to Councilor Sullivan October 12, 1994 CITY OF BANGOR (TITLE)¢SII�bpy............... n�incirm.of. bunts.fe..insmae..ofsmiciae__..- ... ... .. abfnr Ibo1 Sv fne Cap CauncU of Ow aW ofBn .- "SOLVED. WDOOOS. MMDr lbol is in ieetl of c¢tain vehicles in adtlitim w Thee imlurkmi within The M5 appcgciatim a will forgo taro atFiar pieces of eguiimn:t in this £feral year: arcl, 4A0✓ f fludu far the purchase of these item vms not iwluHd within the Nuwal Aim riatim i+eaolve lout is available by a supp� epiucpriaticn foe the [aorm Awl egnipoait Aaetve Awant (100-35722000); LA^1yv:ia:lass::�a1iG'vi4��yT.�v:y� V7i a eupplavntal appropchatim of $17,000 is hazdW apps for the plcchase of catraL: v ies for tffi Motor Awl ft® tJg MOTar lbol &ryipmnt (100-35722000) w the Mown l l oparM fidget outlay accou2. 1 In City Council October 12, 1994 Firs Read'ng Ci6y Clerkl 94-442 E E50LVE Appropriation of Funds for Purchase of VEhicles - Motor Pool In City Council October 24, 1994 n Passed 94-442 SO" To: Finance Committee From: Robert W. Farrar, Director of Administration Re: Motor Pool Capital outlay 6 Equipment Purchase Recommendation Date: September 30, 1994 Attached please find a request from Motor Pool Director Ted Corbett to modify the proposed capital outlay items included in the 1994-95 budget. in summary fashion, our recommendation follows: 1. Do not purchase: i compressor 1 1 -ton dump truck = $31,000 2. Substitute: 4 3/4 ton pickup trucks = $48,000 The shortfall of $17,000 would need to be appropriated from the Equipment Reserve Account which has a current balance of approximately $194,000. That Reserve Account will be receiving an infusion of money in the near future when the City sells the recently purchased Rubbish Packer and when the balance of the Motor Pool budget from the 1993-94 year is closed out to that account. Accordingly, the parties involved (A. Stackus, T. Corbett) jointly recommend that the revised purchases be approved and that necessary funding ($17,000) be appropriated from the Reserve Account for this purpose. Staff will attend the Finance Committee meeting to discuss this further and to answer any questions. RWF/jdr Attachment 94-442 31. M E M O R A N D D m To: Ed Barrett, City Manager Bob Farrar, Director of Administration From: Ted Corbett, Motor Fool Director Date: August 31, 1994 Subject Reason and justification for the purchase or pick-ups�not included in this year's Operating and Outlay. OPENING CDMM=IS e purpose of this m is to let you know the motor a Fool h not deviated from �its plan to update the City Fleet nor how we had planned to purchase pick-ups. So before I request a change in the Operating and Outlay with Municipal Operations, which would increase the dollar amount by $7,315.00, 1 feel a little background information is necessary. Additionally, Arthur and 1 have worked out a proposal that would not increase the outlay at all. nosh plane are outlined at the end or this memo. BACAGRODND INFORRMATION _ Bob, we had scheduled to replace four pick-up trucks a Public Works with the money that we anticipated getting from thea tion. This was a well thought-out and planned schedule bat would not increase the current Operating and Outlay figure, but would allow us to purchase some badly needed equipment above the current outlay. STRATFCY Numerous memos detailing orstrategy h accompanied our budget preparation starting i w a March 5 1993 memo, copy attached. it highlighted them tly vehicles to maintain and proposed a replacement l have been, for the most part, successful in ompiishing our planned objectives and i am comfortable, even with this minor set- back, with our achievements. in the Vehicle Replacement Request dated April 10, 1993, copy attached, we outlined a systematic approach to equipment replacement. The system would allow the city to get a handle n fleet maintenance tenance a enable the Motor Pool to update the City's fleecutting maintenance costs. The r pick-ups were listed at this t - #186-11 years D #190-14 years #193-11 years old, time years D e trucks are badly rusted and needreplacement.aconsideration is r that these trucks have the gas tanks mounted n the outside or the framerather than inside. - 94-442 3z In the Vehicle Procurement Request dated May 14, 1993copy attached, we highlighted the most crucial and costly pieces in e City that just happen to be significant to the operation of Public Works. On page two, Roman Numeral IX, it states the n n for pick-ups a ere the funds will come from. The revenue account was established on Jose 13, 1994. Copies attached. -This is greatly appreciated by the Motor Pool. On May i 1993, the final Vehicle Procurement version was for review, copies attached. The reason that the c pksubmitted up trucks were n listed on o this report was that anticipatedusing the money from the auction.This money was also to be used to purchase other needed equipment but not the packer because the money had been appropriated in the equipment request. -This was before privatization was considered for the Sanitation Department. At that time the packer was put on hold and the money withdrawn from the equipment account ($118,800). Additionally, the second sidewalk snow tractor ($55,91.9) was taken out as well. on January 27, 1994, I received a Vehicle Replacement request from Arthur Stockus, copies attached. On page two it states ple need for pick-ups as a top priorityand reiterates our an that we mutually agreed upon. When i put 'my final list together c February 22, 1994, it was in keeping with ad's request for abudget with no greater than 38 increase. This figures cut ato be $183,648. An additional $109,852 (for a $293,500) was added to cover the cost of a new loader that would replace the Michigan L120 on the one year buy-back. On the bottom of page o c is stated again that pick-ups would bepurchased with money generated from this year's surplus equipment auction. The J - u 1994, auction by D.A.- ed the City $108,341.04 of Which the Motor Pool'stakes$97,512.64. From t figure $88,188.00 used to purchase the packer leaving $9,324.64 left for additional purchases. -msupportive of a decision to use the auction money for the packer and understand the r e reasoning h We would not be making this request fromMunicipal icipal Operations, - - however, if all had gone according to plan. As you can see Bob, we are not changing our minds mo -stream o altering our pians, just trying to compensate fromn w a got side- tracked. - tracked. - decision to use the money oaothe packerinstead of the pick-ups is the reason we are requesting -a change in the equipment purchases for the 1994/95 Budget. REQUESTED OUTLAY CHANCES have spoken with Arthur about proposed changes and he is In agreement under the circumstances. MONEY FOR PICK-UPS' We need approximately $48,000 to purchase four 3/4 ton pick- ups. We would use the $9,324.64 left over from the auction money. Cut one i ton dump at $21,000 and one compressor at $10,000 to give us $40,624.64. Thiswould leave us with a $7,375.36 shortfall for the four pick-ups. Or, we could purchase two new compressors and delay the purchase of two 1 tons and not increase the outlay at all. Yea, maintenance could be a factor, but it is a reasonable and calculated risk. EEISTING EQUIPMENT LIST A. Four Cruisers H. #350-Lease/Purchase Case C. #292 -ane Year Buy-back D. #318 -New compressor E. #330- " " F. #247-1 Tan Dump G. $248-1 Ton Dump H. #257-1 Ton 4x4 Dump High speed hacksaw for M/P Grand Total $293,500 NEW EQUIPMENT LIST A. New B. New C. New D. New E. wane P. New G. None H. New or None 1. We would rebuild 248 just as we did 249. J. We would purchase one compressor. Is Mike Perry'a compressor available to P/N's? Yes, it is. Plus 4320. This would give Public Works 2 reliable - compressors and one backup. E. Four new 3/4 ton pick- up trucks. The four 1/2 tons would be added to the rest of the equipment going to auction. L. New $293,500 (cancelling two 1 tons) $300,875 (cancelling one 1 ton and one compressor) 94-442 JS .