HomeMy WebLinkAbout1994-10-12 94-442 RESOLVE�l Amon
Elate 10-i2-94 Item No. 94-442
Item/Subiecr �W: Appropriation of ltuala for Fuoc a of Vehlal�
Motor Paul
Responsible Department: f]acutfve Depe.r..em
Commentary:
0his Resolve will al$eapriata $17,000 for Ne przcbuee of four 3/4. ton
pfclwp txncim for use by Puhlic Ybrl¢. 91e conal mgt will ie
aplararhmtaly $48,000. Funding for this Puclaea will cone froze $31,000 in
apprwat vehicle and oguipme t: p fwigee fmtlai in M5 will be forgone in
this fisml } anal tic enpp� eplunptiation of $170000 frac the
aryilment regetve accoalt. Stage cualitn.... of tle piciotpg to be repiacai ie
a higF priority Nan Ne rept of tte 1 imt comp tnrk udnich wag
iroluviaxd m tle budgert. give forgve will ba replacai w1 a
scut fxvn tle Sewer Purcl. M of Oct. 4, 1994 Nle balance in Nat account
Io $ 194,012.84.
g9tis itmi taa reviewai ty Nle Finance fnimittae m RtaDer 3, 1994, which
mmloedgapptoval of the eupp].mental apprcgttdatiar.
IMP
)Mpvmmrr Hnd
Maruger's Comments:
- rirY Mnmgn
Associated Information: Ordaz, � 9eet
IKL
Budget Approval: �—
Fico [e Door"
Legal Approval:
Cay Sdinr
Introduced For
OPessage
First Reading Page _ of
Ll Referral
94-442
Assigned to Councilor Sullivan October 12, 1994
CITY OF BANGOR
(TITLE)¢SII�bpy............... n�incirm.of. bunts.fe..insmae..ofsmiciae__..- ... ... ..
abfnr Ibo1
Sv fne Cap CauncU of Ow aW ofBn .-
"SOLVED.
WDOOOS. MMDr lbol is in ieetl of c¢tain vehicles in adtlitim w Thee
imlurkmi within The M5 appcgciatim a will forgo taro atFiar
pieces of eguiimn:t in this £feral year: arcl,
4A0✓ f fludu far the purchase of these item vms not iwluHd within
the Nuwal Aim riatim i+eaolve lout is available by a
supp� epiucpriaticn foe the [aorm Awl egnipoait Aaetve
Awant (100-35722000);
LA^1yv:ia:lass::�a1iG'vi4��yT.�v:y� V7i
a eupplavntal appropchatim of $17,000 is hazdW apps for
the plcchase of catraL: v ies for tffi Motor Awl ft® tJg
MOTar lbol &ryipmnt (100-35722000) w the
Mown l l oparM fidget outlay accou2.
1
In City Council October 12, 1994
Firs Read'ng
Ci6y Clerkl
94-442
E E50LVE
Appropriation of Funds for Purchase
of VEhicles - Motor Pool
In City Council October 24, 1994 n
Passed
94-442
SO"
To: Finance Committee
From: Robert W. Farrar, Director of Administration
Re: Motor Pool Capital outlay 6 Equipment Purchase
Recommendation
Date: September 30, 1994
Attached please find a request from Motor Pool Director Ted Corbett
to modify the proposed capital outlay items included in the 1994-95
budget. in summary fashion, our recommendation follows:
1. Do not purchase: i compressor
1 1 -ton dump truck = $31,000
2. Substitute: 4 3/4 ton pickup trucks = $48,000
The shortfall of $17,000 would need to be appropriated from the
Equipment Reserve Account which has a current balance of
approximately $194,000. That Reserve Account will be receiving an
infusion of money in the near future when the City sells the
recently purchased Rubbish Packer and when the balance of the Motor
Pool budget from the 1993-94 year is closed out to that account.
Accordingly, the parties involved (A. Stackus, T. Corbett) jointly
recommend that the revised purchases be approved and that necessary
funding ($17,000) be appropriated from the Reserve Account for this
purpose.
Staff will attend the Finance Committee meeting to discuss this
further and to answer any questions.
RWF/jdr
Attachment
94-442
31.
M E M O R A N D D m
To: Ed Barrett, City Manager
Bob Farrar, Director of Administration
From: Ted Corbett, Motor Fool Director
Date: August 31, 1994
Subject Reason and justification for the purchase or
pick-ups�not included in this year's Operating and
Outlay.
OPENING CDMM=IS
e purpose of this m is to let you know the motor
a
Fool h not deviated from �its plan to update the City Fleet
nor how we had planned to purchase pick-ups. So before I
request a change in the Operating and Outlay with Municipal
Operations, which would increase the dollar amount by
$7,315.00, 1 feel a little background information is
necessary. Additionally, Arthur and 1 have worked out a
proposal that would not increase the outlay at all. nosh
plane are outlined at the end or this memo.
BACAGRODND INFORRMATION _
Bob, we had scheduled to replace four pick-up trucks a
Public Works with the money that we anticipated getting from
thea tion. This was a well thought-out and planned
schedule bat would
not increase the current Operating and
Outlay figure, but would allow us to purchase some badly
needed equipment above the current outlay.
STRATFCY
Numerous memos detailing orstrategy h accompanied our
budget preparation starting i
w a March 5 1993 memo, copy
attached. it highlighted them tly vehicles to
maintain and proposed a replacement l have been, for
the most part, successful in ompiishing our planned
objectives and i am comfortable, even with this minor set-
back, with our achievements.
in the Vehicle Replacement Request dated April 10, 1993, copy
attached, we outlined a systematic approach to equipment
replacement. The system would allow the city to get a handle
n fleet maintenance
tenance a enable the Motor Pool to update the
City's fleecutting maintenance costs. The
r pick-ups
were
listed at this t - #186-11 years D #190-14 years
#193-11 years old, time
years D e trucks are
badly rusted and needreplacement.aconsideration is
r
that these trucks have the gas tanks mounted n the outside
or the framerather than inside. -
94-442
3z
In the Vehicle Procurement Request dated May 14, 1993copy
attached, we highlighted the most crucial and costly pieces
in e City that just happen to be significant to the
operation of Public Works. On page two, Roman Numeral IX, it
states the n n
for pick-ups a ere the funds will come
from. The revenue account was established on Jose 13, 1994.
Copies attached. -This is greatly appreciated by the Motor
Pool.
On May i 1993, the final Vehicle Procurement version was
for review, copies attached. The reason that the
c
pksubmitted
up trucks were n listed on
o this report was that
anticipatedusing the money from the auction.This money was
also to be used to purchase other needed equipment but not
the packer because the money had been appropriated in the
equipment request. -This was before privatization was
considered for the Sanitation Department. At that time the
packer was put on hold and the money withdrawn from the
equipment account ($118,800). Additionally, the second
sidewalk snow tractor ($55,91.9) was taken out as well.
on January 27, 1994, I received a Vehicle Replacement request
from Arthur Stockus, copies attached. On page two it states
ple need for pick-ups as a top priorityand reiterates our
an that we mutually agreed upon.
When i put 'my final list together c February 22, 1994, it
was in keeping with ad's request for
abudget with no greater
than 38 increase. This figures cut
ato be $183,648. An
additional $109,852 (for a $293,500) was added to
cover the cost of a new loader that would replace the
Michigan L120 on the one year buy-back. On the bottom
of
page o c is stated again that pick-ups would bepurchased
with money generated from this year's surplus equipment
auction.
The J - u
1994, auction by D.A.- ed the City
$108,341.04 of Which the Motor Pool'stakes$97,512.64.
From t figure $88,188.00 used to purchase the packer
leaving $9,324.64 left for additional purchases.
-msupportive of a decision to use the auction money for
the packer and understand the r e
reasoning h We would
not be making this request fromMunicipal icipal Operations, - -
however, if all had gone according to plan. As you can see
Bob, we are not changing our minds mo -stream o altering our
pians, just trying to compensate fromn
w a got side-
tracked.
-
tracked. - decision to use the money oaothe packerinstead
of the pick-ups is the reason we
are requesting -a change in
the equipment purchases for the 1994/95 Budget.
REQUESTED OUTLAY CHANCES
have spoken with Arthur about proposed changes and he is
In agreement under the circumstances.
MONEY FOR PICK-UPS'
We need approximately $48,000 to purchase four 3/4 ton pick-
ups. We would use the $9,324.64 left over from the auction
money. Cut one i ton dump at $21,000 and one compressor at
$10,000 to give us $40,624.64. Thiswould leave us with a
$7,375.36 shortfall for the four pick-ups. Or, we could
purchase two new compressors and delay the purchase of two 1
tons and not increase the outlay at all. Yea, maintenance
could be a factor, but it is a reasonable and calculated
risk.
EEISTING EQUIPMENT LIST
A. Four Cruisers
H. #350-Lease/Purchase Case
C. #292 -ane Year Buy-back
D. #318 -New compressor
E. #330- " "
F. #247-1 Tan Dump
G. $248-1 Ton Dump
H. #257-1 Ton 4x4 Dump
High speed hacksaw for M/P
Grand Total $293,500
NEW EQUIPMENT LIST
A. New
B. New
C. New
D. New
E. wane
P. New
G. None
H. New or None
1. We would rebuild 248
just as we did 249.
J. We would purchase one
compressor. Is Mike
Perry'a compressor
available to P/N's?
Yes, it is. Plus 4320.
This would give Public
Works 2 reliable -
compressors and one
backup.
E. Four new 3/4 ton pick-
up trucks. The four
1/2 tons would be added
to the rest of the
equipment going to
auction.
L. New
$293,500 (cancelling two 1
tons)
$300,875 (cancelling one 1
ton and one
compressor)
94-442
JS .