HomeMy WebLinkAbout1997-07-09 Technical Committee MinutesCOMMUNICATIONS TECHMCAL
COMMITTEE MEETING
MINUTES
JULY 9,1997
Committee Members Present: Al Douglas, Jeff Russell, Aron Larson, Brad Moore,
Shelby Sutherbmg, Dave Little, T.J. Martval
Committee Members Absent: Bill Eastman, Jim Greer
Meeting Convened at 6:30 a.m.
Minutes of June 26, 1997 Meeting Accepted
1. Tlec4nf CnrgCvatem:.
A] Douglas drew a rough diagram of what the core system will look like
The concept of the Core System is that there will be a server in City Hall and off (he
server there will be an operator's terminal. The software on the server will be the
applications, E-mail system and the Internet access. The other software that will be on
the server will be the network software. All the Councilors will have notebooks so that
they tie into the server and get into the necessary software. A printer will also be located
on-site.
Anyone who has a desktop will be able to log into the server. It will require software
being installed on desktops to be compatible with the server. Standard applications for
word processing & spreadsheets will come through the server.
Will the Core System be the software home base? Staff feels employees should have the
oppormrmy to have other software on their machines if wanted. They should not have to
go through the server every time they need to do a spreadsheet, etc. M Douglas suggests
that on a Departmental level, there should be the opportunity to purchase other packages.
Some Departments have special needs. One downside is the ability to convert programs.
Will employees be able to easily do this? Question to the Committee: Should everyone
be on a home base, but also be able to do other applications from Weir machine or should
everyone be only on the server? With the network, you will have the ability to share
documents but will also have your own documents and limit access m them.
A] Douglas will show the drawing of the Core Design to Ed Barrett and Sandy Harriman
for thein feedback
2. Sgsttan Softws
Suggestions:
Office 97
WindowsNT (E -Mail, Imemet & Security Services Included)
WordPerfect Corel
Software Needed to Connect the Servers Together
Before a software program is selected, Dave Little suggested distributing a survey to see
what programs are currently used and how much they are used (daily, once in while, etc.)
Committee agreed to this suggestion. Al Douglas will recommend this survey to the
Strategic Commince.
One concern is that whatever software is chosen, systems will have to be changed and
upgraded to whatever is on the server. Dave Little clarified that you will still have
everything that is on your machine, but if you want to send anything to a Councilor, it
will have to be through the server. On that server, all the different sits have to be able to
tap into the software, Council Agenda, etc. Al is suggesting a shared directory on the
server. If you have to send something to a Councilor or add something to the Agenda,
you would send it to the shared directory. Staff needs to keep in mind software costs, etc,
associated with the purchase of my new PC's because when the recommendation is given
to the Council, cost will definitely be a factor.
3
Deck Alpha Server (800 Seri", which has WindowsNT, E -Mail & Internet Access)
Cables
Lines
Hub
Operator's Monitor
Punter (on site at City Hall)
Notebooks (9 Councilors)
Q. Nehmrkinb
AI Douglas has a list of Nose that are on Penowation and those that are not on the
network. To be included on the survey will be a question as to whether or not the
individual has Pentamation. The server will cover the issue of networking.
Al Douglas will go to the Strategic Committee and make the recommendation regarding
the survey. When he gets feedback he will contact everyone on Committee. A copy of
the survey will be sent to all Committee members for comments, additions, changes, etm.
before being distributed.
Next Meeting will be July 23 at 8:30 a.m.
Meeting Adjourned at 9:35 a.m.