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HomeMy WebLinkAbout1996-11-05 Municipal Operations Committee MinutesMUNICIPAL OPERATIONS COMMITTEE MINUTES November 5, 1996 Councilors in attendance: Leen, Blanchette, Woodcock, Tyler Staff in attendance: Barrett, Farrar 1. Citv Event or ACtivity Entrance Fee Policv This policy is being established to provide adequate control over access to events and activities in the city. City employees and Councilors will be treated the same as the general public with the following exceptions: representing the City in a ceremonial way, if you are a participant in an event, access to fairgrounds during the fair to inspect the grounds, to participate in publicity events, or to volunteer at other events, activities or events sponsored or co-sponsored by the City where the Council has authorized the waiver, vents where employees are scheduled to work a regular part of their job duties, also for police and fire extra duty assignments, events or activities which are offered as a recognition to employees through the employee performance award or service recognition program, or as an incentive for participation in the annual combined charitable campaign, and events or activities where employees' admission is paid by a thirdparty. The Committee recommended approval of the policy, and it will be forwarded to the full Council at their upcoming meeting. 2. Continuonnel Rules and Reaulat'ona. A. Bob Farrar presented additional information that the Committee asked for with respect to providing the fifth week of vacation. Cost of the additional week: $52,000 - cost is already built into the annual budget. Now many of these employees would need to be replaced or would their absence cause an overtime situation? Based on employees listed, $9,400 total (General Fundi 13 positions would require a replacement or some overtime) (Enterprise Funds: 15 positions would need to be either fully replaced or partially replaced). These numbers are flexible. The Committee took no formal action on the vacation issue. B. The Committee reviewed a revised proposal for compensatory time for exempt employees. The new proposal would allow for 20 hours of compensatory time to be accrued which could not be used any more than one day at a time. It could be used in less than one day increments. The Committee members preferred this approach versus the original proposal, but there were still reservations about the concept. C. The Committee reviewed the written employee comments that had been solicited and received when the final draft was distributed. Many of the suggestions had been incorporated into the revised draft while several did not receive favorable committee reaction. The Committee requested that those comments/suggestions receiving favorable response be incorporated into the revised document. once through with Committee review, Farrar will incorporate all changes that have been made, suggestions to date and have a full Council Workshop (employees will attend). Following that Workshop Session, the item will go to the full Council for consideration.