HomeMy WebLinkAbout1985-09-26 Finance Committee MinutesFinance Committee
September 26, 1985 at 3:30 p.m.
Minutes
Present: Councilor Jim Cox, Chairman
Councilor John McCarthy
Council Chairman Too Davis
John Flynm, City Manager
John Frawley, City Engineer
rove Pellegrino, Purchasing Agent
Bob Miller, City Solicitor
Carl Snow, Stillwater Gardens
1. Stillwater Gardens.
The committee discussed the following list of materials supplied by the
City Engineer required for the Stillwater Gardens project.
Stillwater Gardens Material List -
Manholes w/frames E covers, 10 ea. $433
$ 4,330
Catchbasins w/frames S grates, 14 ea. $404
5,656
Concrete barrel block, 500 ea..
500
Square frame black, 72 ea.
80
Cmm>n brick, 500 ea. -
90
8" PJC pipe, 2460 L.F. $2.20
5,412
4" PJC Pipe, 1750.5. L.F. $.65
1,143
8"x8"x4" Wyes, PVC, 41 Ea. $50
2,000
4" PVT Plugs, 3 Ea. $44
132
12" ACCMP w/paved invert, 1560 L.F. $6.45
10,062
Paving, 1720 Tore $30
51,600
Total 1 $81,005
The Committee authorized the Purchasing Agent to secure verhal quotes
(under the Fmergeney Provisions of the City's Purchasing ordinance) for the
material which the City will be supplying for tho Stillwater Gardens project
rather than going through the normal bid process which approximately takes a
month. McCarthy indicated the C ittee was .approving the purchaseof these
items subject to the administration securing an acceptable written agreement
with the developer which the City Manager suggested is te be subaitted to
the entire City Council. Carl Snow updated the Committee on the project's
progress. Mr. Snow asked if a base mat of asphalt could he put down at the
project site. Tte City Engineer indicated he didn't see any problem with
the request. The City Manager expressed s concern the administration has of
the City's money being tied UP in a half -completed project. The City
Solicitor is structuring an agreement which will deal with this problem of
Paving and when the paving should be done. Mr. Snow indicated he is in the
process of preparing a standard engineering dcc ent for the City
Solicitor's review.
2. Sale of City Parcel 44-3.
The Committee did not approve the City Erc ireesrecommendation to cell
Parcel 44-3 t0 Mr. Calvert B. Sproul, Jr. at a price of $2,000.00 plus a $50
fee. rhe property bas an assessed valuation of $1,400.00. rhe abutting
property owners will to contacted by the City engineer re: their interest in
purchasing the property.
3. Bids:
a. Pusher Axles. The Committee approved the purchase of four pusher
axles firm Maine Pquipent Co., Inc., for a total of $2,592.70. -
b. Decorative Street Lights. Cmmittee approved purchase of fourteen
decorative street lights witf posts, Jolts, etc., for a total of $16,415.00
from Spring City Electrical Mfg. Company.
c. Dead Lay windows. Committee approved the purchase of 52 dead lay
windows for the City Nursing Facility to ba purchased from Sears for a total
of $3,816.00.
d. Si Material. Committee remmnended purchasing the signs and sign
material from A erican HigWay Sign torp., the low aggregate bidder, at
$4,619.88.
Comaittee adjourned at 4:47 p.m.