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HomeMy WebLinkAbout1985-09-26 Finance Committee MinutesFinance Committee September 26, 1985 at 3:30 p.m. Minutes Present: Councilor Jim Cox, Chairman Councilor John McCarthy Council Chairman Too Davis John Flynm, City Manager John Frawley, City Engineer rove Pellegrino, Purchasing Agent Bob Miller, City Solicitor Carl Snow, Stillwater Gardens 1. Stillwater Gardens. The committee discussed the following list of materials supplied by the City Engineer required for the Stillwater Gardens project. Stillwater Gardens Material List - Manholes w/frames E covers, 10 ea. $433 $ 4,330 Catchbasins w/frames S grates, 14 ea. $404 5,656 Concrete barrel block, 500 ea.. 500 Square frame black, 72 ea. 80 Cmm>n brick, 500 ea. - 90 8" PJC pipe, 2460 L.F. $2.20 5,412 4" PJC Pipe, 1750.5. L.F. $.65 1,143 8"x8"x4" Wyes, PVC, 41 Ea. $50 2,000 4" PVT Plugs, 3 Ea. $44 132 12" ACCMP w/paved invert, 1560 L.F. $6.45 10,062 Paving, 1720 Tore $30 51,600 Total 1 $81,005 The Committee authorized the Purchasing Agent to secure verhal quotes (under the Fmergeney Provisions of the City's Purchasing ordinance) for the material which the City will be supplying for tho Stillwater Gardens project rather than going through the normal bid process which approximately takes a month. McCarthy indicated the C ittee was .approving the purchaseof these items subject to the administration securing an acceptable written agreement with the developer which the City Manager suggested is te be subaitted to the entire City Council. Carl Snow updated the Committee on the project's progress. Mr. Snow asked if a base mat of asphalt could he put down at the project site. Tte City Engineer indicated he didn't see any problem with the request. The City Manager expressed s concern the administration has of the City's money being tied UP in a half -completed project. The City Solicitor is structuring an agreement which will deal with this problem of Paving and when the paving should be done. Mr. Snow indicated he is in the process of preparing a standard engineering dcc ent for the City Solicitor's review. 2. Sale of City Parcel 44-3. The Committee did not approve the City Erc ireesrecommendation to cell Parcel 44-3 t0 Mr. Calvert B. Sproul, Jr. at a price of $2,000.00 plus a $50 fee. rhe property bas an assessed valuation of $1,400.00. rhe abutting property owners will to contacted by the City engineer re: their interest in purchasing the property. 3. Bids: a. Pusher Axles. The Committee approved the purchase of four pusher axles firm Maine Pquipent Co., Inc., for a total of $2,592.70. - b. Decorative Street Lights. Cmmittee approved purchase of fourteen decorative street lights witf posts, Jolts, etc., for a total of $16,415.00 from Spring City Electrical Mfg. Company. c. Dead Lay windows. Committee approved the purchase of 52 dead lay windows for the City Nursing Facility to ba purchased from Sears for a total of $3,816.00. d. Si Material. Committee remmnended purchasing the signs and sign material from A erican HigWay Sign torp., the low aggregate bidder, at $4,619.88. Comaittee adjourned at 4:47 p.m.