HomeMy WebLinkAbout1993-12-20 Finance Committee MinutesFinance Committee
December 20, 1993
Mimitw
CMUMittee � Pitt: C. SalliWMt Chair, D. Saucy, P. R1aneMtta,
G. Baldacci, W. Cohen
Comcil Ms A PteamL: Hsa
Staff Pmsmt: J. Quaxtararo, D. %llegrino, E. Sbmpfel,
M. A. Chalila, T. Hicks, Debbie Cyr,
R. Ziegelaar, J. Young, T. Contstt,
R. PN.F ma, G. Cavpbell, A. Stockus,
A. la sac:, P. Dinmmre
others Prasant: sure
Y ting use called to order at 5:00 p.m.
1. EltECIMTY6 S iCxi: Hardship Pbatment pajuret
P. Blanchette moved gD into Rxacvtive Hessian to hear tax abatement
applicatiffin. Secrmdecl by D. Soucy. Passed.
into Rxer7ltive Session 5:00 p.m.
Out of Hssnntive Session 5:11 P.M.
P. Blanchette moved to approve hardship statement regnsst, ant f ttsar
require that any payment raefved by applicant be applied to tax account
by the applicant. Sma ded by G. Raldacci. Pealed.
2. Review of Pe-autlft D FinarLinl. — City Hargi g Faility ant
n.rpomt
reviesd draft sfatemaR for M the City Rurai:y Fallity and
the Airport. W cropletsl M3 by reducing the fled deficit fmn
$454,757 to $310,923. This is a $143,834 impru awad:. Whn all of that
as tud: came from a prior year seKLererR of fawns due the Busing Facility
txcm medicaid, With7ut those rew_mues the Facility would have posted only
a small lass. Deg -tears WOrk9Z's mParsation liability was ra%cre by
$1790620 due to settlement of claims.
The Airport inccaasel its retrain i earnings by $3,381,055. This aQa nt
represents reserves greater than expases including dspreciatiot on assets
Paid for with Ai.l mt Fulls ($529,311). Within the financial statmmt
presentation depraiatian on assets mn[eibuted to the Airport is reported
as an expase to show, an Operating less of $265,683. When n napersting
reveaes are added the Airport's ret imams totals $201,627. The
$3,179,428 of contributed asset depreciation 3s then added back to the ret
vane to increase retained earnings by $3,381,055. Tse Airport cash
position increased by $1,358,089 and wwta receivable darvsal by
$977,683 die to the efforts of tis Airport Firencial Manager in
contolling xa^eivebles.
Stm fel pxeew xegoefit to abataost 1993 tie for taz aecaent 76803
$53.50 due to tax Psce 's error. TTe error was w ievn t assessed
7'a sere aeseeeal
to Hliaebeth Horley, mol e d have
brae assessed to Gare Sing. Upon akpxa'al of ilia abateoaet, the tax
u� will supp�lly mesas tM est owewr -- Sieg.
W. Clea: emval appiwal of tax abaisrent of 1993 t £a lex amwnt
76803 (47 SiAeay Street) dee t a§x nsaeeaor•s sour. Saronrled by D.
Sa . Passed.
4. D _•_. of nml�r•s License — Iegal DeParbrent
Stw fel pxesaeted recmmaidatfon to amend W6iness liw a oxdumoe to
allow bmi.rass limnme to be issue] if a wr t agmaiet is xeacF i
batns6n Fbaex:e D� and the busimss amen. Coaant o dv�an. dxs
not allw t r iesnate in lieu of a wrlmut ag�. Qeestims wexo
raised stat Um time fans for xoxlmut agreaaants; if a t imss Las ivo
month xereudng in Its licmeure period, tt= tlx; woximut would Lave to
be cmpletod within tt� tw veveUt period. Saltierent wm exPx6esed that a
tre ltion period of up to 24 montbs very be reedal for m t
�ts. rbxeexm norm that sore j,.:..r.,» rssueaW
liacnses wtil workwt agre am ccaQletaxl.
Qum;tfom wave amce.m+M Laving the Fbmse Camdttra hear appeals
Exon bueinmses for lira dndals. G. Faldecci argued for denial
app6als to ba held at t Camoil 1e 1. Otbfir C illoxs axqued for
appeals at the Finance Camdtt® level, with m appml of the FdeBwe
Camittea dscisim to the City C il.
Covndttm directed staff t resolve ism mi prxessing of licenses ai
preemtai oxdinmre arelxhoatt t the City Council fox action.
Age tales wt of oNec.
7. Bids:
a. t9udcipal ltacf (Hb[ar P l Dep�)
Pellagci+w PreseeRal recme iatia: to m prvchase of ore trec'tr wlth
etteclvnene6 t H. P. Fairfield, SkDA pn, N for price Of $55,919, with a
five y r Luy t guarmecee of $15,000. Pellegrim explalred tMt tM1e
budget imlodm f for too wit, ore is being porcLasai mi
depending at tte 6ae price
before Jwe 30, 1994. Att� will allw for mmplm+ g and for
-winter mage of the egaipo .
D. Soucy moved awaxtl n� of ore tracim.' with attacFments to H. P.
Fairfield, MmMa , M for price of $55,9]9, with a five year buy back
guarantee of $15,000. Secwtlerl by P. Blerchette. Pmsal.
b. Hyl lic Spreader (IMtor PWI Depar$ent)
Pall fno pxeaent¢3 rammatlatloa to m PurcLase of hydraulic
sptevdez t low xeapomive bidder H. P. Fairfield, Slmwhe , xe for price
of $10,270.
D. S�moved award Purchase of hydraulic spreader to lav �dux
bidder H. P. Fairfield, Mvm& San, Fa for price of $10,270. Sea7eNa1 by
G. Haldaccf. Passel
C. Av}mnmtrical d mat indole lifts (M Fool Depa'homt)
Pellegrino preamn£ai reosnerdation to Saari Purchase Of one 90000 pwM
and one, 150000 pond asymmetrical two poet vehicle lifts w los,
xesponslve bitlder Clair Ffimtus Shop Bqufpment, Stackbm Springs for total
price of $15,060.63. Pallegciru ami Corbett espaalri to questions
oar� the lift canfigu� by showiml bxvcFwxEv, and ou " the use
of the units by O'Caner Ci'£ aM $tate Police. W. Wtsm questiored if the
low bidder had been folloved up. Pellegrino answered yss, bat that
(baffman's, Inc. � irrt®m m alm ttBfr proposed pmrWct,
availability Of servfw, and the lack of prior history of the ,nits being
p posai.
D. Sorg nwsd award of p r ss of one 9,000 pond and one 15,000 pound
asrm ical two Post vehicle lifts to law reapcesive bidder Clair Ihmtus
Slop Fgaip t, St«ktw S1 i gs for t price of $15,060.63.
by P. Hlmolette. Passed.
d. Sign Making Capoten Syrian (Public Snvlcea Deplvm'ent)
Pollory presented xxvnrendaticn to axexd purchase of sign making
ccnplter systffi to the MM cros{ ut m bfd(ler Y local 91ainase Fonar,
Banger for Price of $10,761. P. lilarchette questiaied the prior equiprent
PuClmsas for si mnakuw and sign paiMlig when tlu+ fuu=ion ws placed
at the Police DePax tient. C cillcw regae i a cow of the invento y of
sign making INipmnt.
laxean explainsd that tlrre are a variety of affirm types a nouns
which are prooloed at Public worts. The pmposai sgnipm will do sign
d sign and layout on c®pm , las s cut the vinyl �ial and thorn
the vinyl to tT aluminum sing b1aNa.
D. Soucy owed mwmd pomhsse of sign making caputer system w the sort
capetttive bld Your local Baxsmass �, Ban o for price of
$10,761. Semdrtl by P. Blanchette. Passed.
e. Y Udfoms (Fixe DepatfmaR)
Pellegrino p sff)ted to a itAsea of Fire Depaftsent
u nifon s to lw bid Wise Unifana 6 D-lriPrent, Ballavll, Me for lsice
of $12,743.84. Pallegrfno ani Wnatroxe esPlahred ttmt clotLLirg is
Pu=Ism ed per union contract aM a portim is stool¢ iled for Tr.,,einenr
of unifOme which are wntmdnatel ani requtxal inssffs a osp�.
W. Cohen and G. B ciao i rnP,ested a numiM budget ani be sown on the
••aid Award Becmaendatian" so Stmt Cmmittos is mare of available
balmiw.
G. Baldacci nw d nanl poo h ss Of Fire Deyxprent u fomes m los, bidder
Wise Uni£Ows s BgdPumr, Hallowell, Me for price of $12,743.84.
Serorded by D. Sagy. Passed.
5. DPdate on Maine StMs FH[ix®aS1t Syatm and Pfll
SNartaxaxo reputed that he had attended f inview Camfssfon (Hata
Gsmdsaion) hearings, aM Uotifled about the legislative bill perdug (m
#1058). a tive Dixector of PHBS requested a meeting with city
concemiN the bill, aM has moved mxaxd the City's posh m
withdrawal frac MSFB, and esployee's wluntaxy participation in M
xath� tlm: the compulsory PatticiPation wiN ore ;,-._,,..'=neo dwi
about pef =spatia: up to two years after an enployee's initial deeiaion.
HSPS is drafting mP r1m32 lz:guaga m bill for wnsSdecation by City ams
e¢M. shat 1a:gua0e will D prsaentad to pep. Sail ohm we love it.
6. p isw Nem PoxeTaeing Yolioy
eallegrim presented mew lurclasing policy/Lvgu bora which codifies
current practices. T pxirripal chang:a are w raise t three M for
£Duel biddie .eq+ fun $3,000 to $5,000. � its is to
classify request for proposals ae bai^ a confide:Rial p s until there
is a fim l wnuact. share mucoid mt b_ a fonoal spam g of Eaoposals
wtlec the Pae process, the City wind ba able to negotiate with multiple
prcposars until a mrcvet is cmpleted a a final cm¢xact is presented
for acceptu=e. S a pxocsms wadd eliminate proposers cmlrarin9 ami
cmp1ai=un3 about other vercbx's pro[oaals during Uc rr+i.ea purees.
G. Naldaccf oywestiored if the xesaone for pmposals being tleniei mould be
docuie�ted ami rade public at ems Point in the prows. a 11a rima
responded thrt momma for daiiala would be made part of tins written
record and mleseml alo wfth the :m� shut wM pmPosed aM the
mach¢
of cl gas m in the pmposals.
G. Paldsci and W. Cohen raised Uc issue of the Skate's Pl4m b -p
law. m>>sgim rasponuled that per the City Solicitor, if a request to
inspa:t the pmpeeals care in, the City xcvld have w mlwee the
informetpon m mould rot be able to treat the proposals as confidential.
nacieeing %pmt mtfcfpwres that it wind be a rare occeaiw odor a
PrRoser wind m t that �iCentiality be lifted for the :nom�
of a cmpetitor's pxvposal.
� o£ C®oittae is w ref¢ policy/xegutat w the full City
�it fox adoptimn.
PeScsrvl at 6:45 p.m.
Recomding Ssretary