HomeMy WebLinkAbout1991-12-16 Finance Committee MinutesPinace �ttee
Oecmirec 16, 1991 at 5:00 P.M.
hdimv*==
Councilors Preamt: John era9g, Cexxy 9aldacci, RiclarH Stmre, sill Coles,
eat 1Aacdrett , Jere sail
1. p q�apaa�t of proms
1dre Cmmdttec unanisously x4nmad4l ro Hre full Cnmcil Hat an Order
be adopted allowing the Treesurei to acoapt p pays of femae aM drat
the Nterest rate paid by the City m ta>sa pdd in advance be apt at 0%.
This pescant was selects} givan the current lsevadlf:g law £merest
rates a a tlesire to ease �ion.
2. Apxovel Of CSTeyn AR 31tS for 6&m¢ed
'Bre Camdttee u:aadnously xsuaeMal to Hie full Council that Orders be
adopted auHreriaing the replacareim of tax liens with tax mortgages m
MO resfdm prcpmtdes. Tire tax aortp world allow the de£esal of
tax payments =a the properties in grestim are sold. Tfreee ate for
the folluAv s d ph and Clara %18582): Naurean Packard
(Acat. 450945).
'lbs Oemrittee a1w approval alternate payment asang4rants for nine oHar
properties (se attached listing).
3. local emference 14rcheaire
tb 1411egync reviaa4l U advmaa� a disadvantages of
estadlishing a local prafarare N He City's pumheeing pxectices.
8964} on ccnc e p 1'% S6 host LICLCa926 a5 NB 1l as iHeaeB
repNug flre dafirdtim of "local", lc. i negiro renmimdsd fhe City
not adopt a local lsseferax. policy.
Ardy Clark, rRnesen" tla Carpmter'6 wdm ad tha GrmTer 0angm
C trnl Iabor Couch, argued in fawn of ]firing lccaLinefzte lalni.
After a �Nf ddanmeim, tle Ca6nittee xegreetsi Hat aklitimal
F^^^+�'m be Lmwid4d on a 1eca1 hN g Px4ferace for maim COOS K-
ion projects. City staff w l dmestlga this E thaz as wlll Mr. Cluk.
T1ais ]tem was than tab to tha first PN9rre Camittea veeLin9 N
Janary, 1992.
4. TTare£ of Pads Satween F Lice ard eubl' ka d
ad Sicnina IKadM
The City M ---ger irdlcatod Hat the paiatim a Signing funs f
previously located N the mlice m.� to the
Public vb 0spat'bayt. At Hre presort time, $32,297 18 budgets] N Hre
lbliw budget for supplies fm this fue ioo. TTP mu mguested Hat
the Connitt� ra;mmad aplawal to Hre Cwncil of m Order tra ing
tR a fun a scan eoliw to 2ublic W�xlm.
The cnndttea uewtinwsly such M+:M.
5. EIRE—& 1'�raJ: Saar
S Frmrley xepc to the Camtttce regvabg ila prublmi with a
corurac or pin bid for relining a Portmn of Ue 0w
wig Shwa[. Pastern Pipe $25FOe won the on bidtler for this cftp
with a bid of y $25,000. '1Pe cmucae called for wile no wumilell
of Uc rel'^: m projat by a r 30N. Eastern Ptpe did rot suhnit
Ue auy.re t cer...r x: Ua seek of OaHobm� 3rd, and later
irdiratai that they wwnld not d3 able to perEoai the aoxk wtil swetiae
in Uia sp'iug.
W. ft wley xecaaeuded that fineern Pipe Services be da:laxed in default
Of their bid, ttms resulting in the forfeit of their bid ea ity in the
amamt of 5% of the bid, and Uat a Contract be awarded to the escort
bidiss, hm1r of Nw England, Lc., pen hes irtlirated teat t y will
teror their pxevfaa b . L imfow of Naw EWvas the second low
tidier at a price of ly $30,940.
AfTar discussion of this it , the FL Camdtt waninnaly appmved
declaring Fast<,,, Pipe Sayice m default a mmxding the bitl m
➢ itufoma of Nae mqg , 1w. 5ie Fiwmere to
xepo to the Council on the City's sacess in gabdng pcesesaion of the
bld bond of Faatern Pipe.
6.S�isd of C50 Cnncrat wiN 02Nill
Sohn Frawley, City E gbwer, rePorla1 to tlm Fi� C itta, on CM
atatw of the t2IIN- l co tr for the CSD Prvg[mi. tlO.N-Nill's
urigirel esebmta for this Burk ass $1,4000000. At Ue tore they nestle
this xavmmdation, they also we budyt $1,500,000 to
include a $1,000,000 contl> for awry wforeaew cixc�tanc�.
m April of this y , CIQN- l advised us that their mat might e�emd
Ua ocigia estbmta of $1.4 million by m nock as $$3,000 due to ailed
KeT. uta Eons FPA and N relating to smmer strum aoedtori:g. xn
mldition, Ude madmrbg requimd the pucimas of five adiitimal flaw
mwitwa.
(2QN-W11 las row iMicated that W www will Prtl ly be ady
$30,000 which basically moare to the cost of Ua adiiT:,..,.r £low
mw.i.Tgra.
FAiile Ure pJj is still within budget, the origi a C ncil Order
authorized a oon res move of $1.4 million. A Caucil onbe has b®n
prelaxed auU isinl an innrevs in ULLa amgnt of $50,000 to cover Ua
adiitiaal mats of Uie eimner stow mm i g m well m to prwlde a
wall ant ized Contingency for the xawairrler of eta project.
John Frawley also iallcated that the City hon received notice Umt tM
Lae approved up to a 25% grant for this i J e, ph1cT could morn
pwsible rebobnsmo:t to Ue City of up to $352,500.
'19a Finarn9 Comities � approval of this ooatrect mvebaK m
the full Council.
7. Council Citv Manacer to Formally ze the
DBNi'blBat of Parka aM R2CIeat1011
Courvilor Stone has requadned that this item apisvr on the Council
agenda.
Councilor Stone indicates he felt it was an appropriate tine to review
the organization and staffing of the Parks Departnent given the recant
change in Porting relationahils between the Bass Park Conplex and the
Dhrntar of Paden and F creathm. After some, discussion, the Finance
Conmittee referred this issue to the scheduled Council worm! p of
January 9, 1992 relating to establishing budget gnmxm'ong for the F293
- fidget. The Co nnftte=_ indicated they wishad W inview this issue within
the broader context of the overall City budget and the status of all the
City's departments.
8. Caarnmoff of mcollectible azole ental ASsesaimt
9Te Finance Director reported m the Finance C®atWz that a rmaber of
euPPLana..'l assermments dating back to 1983 and 1984 ware un collecrhble
because the City had not appropriately Perf 't d its interest in than.
While the City will continue its efforts to collect these anc mts, it
amears that oar lilalitnod of recovering the mmey is low and that it is
no larger appropriate to carry these aimmnts as receivahles.
The Finance Direct Ldleated that he would prep a an appropriate
Couchl CTdaW, and the Finance Committee approval W the fall
Council.
9. hon of lauldry sarsdoesCmaY9C[-Cl TaIrsina Facilltv
St. Joseph's Hospital has Pressed a one-year contract extension for
laundry services at the City Nursing Facility at the rate of $0.255 per
prod, a price increase of $0.015 over last year. Woe Pellegrino, the
City's Purchasing Agent, coruactad New mor*lin laundry for a price
quote. They irritated their rate would be in the range of $0.35 p
Pound.
Wring dtacnssionr nanbers of the Finance Confuse that the
lUrchasrg Age t contact Eastern desire Madical Canter, Bvipr N tel
Hiealth Destitute and the laminson Cantor to see if these might be
alternative smacws for this sarvke. After discvssion, the Finance
Cmmittse approved cotensum of this retract, subject to the Purchasing
Agent contacting the other agencies listed above.
Public •leccNulogy, Inc. . a group associated with the National League of
Cities and the international City Management A692dation• has xsrnntly
wopleted a process of receiving p raahs fer public actor long
distane telephmre service from a wide variety of providers. M's innlmt
was to provide a grasp purchasing arrangement to all municipalities which
might wish to tato care of a higher dismint on ling dla; a service.
The City would be eligible to be included in this contract.
eased on the Proposals reselved• Pfl selectad ECI for this service. wr
will provide a 23.5% mindvem diacvmnt for leg distarcp a dorfra and will
also lvwitle call acrvwting for all City daparbients.
79p Purctasing Agent rem®tlm that Ha city join Hie FTi proyam.
AET2Y diaCuaSi[m• tM FS ommltta CBI)lE(1 H 1T to 1te IIER
veetLg antl ragusstai that Ha Pezctmaing Agma traalate the rote
inf®oation which ws pmvfded to the C t i o a more assily
mdersramlable four.
11.EQPrNi ' aM P Ovetf. Strucbaal 13rb1
Aaivala Building
dla City's Fucc i g Agent reportai to tlm Cmmittes on a stnstu<'el
Problem which has heal identified with ile existing Ino mogul
Aaiv B ding at BM. the basic stmR al problem fa that tiro
huildmg lacb lateral stability, ami cma :rear rugae cotl relating
to w loading ao earUxp � protection. Brian Hres, of F e
Bnginesring, pea 4avaent ro furt describe tiro esmxe of Hre ar�M+•�n
(n�blen. T , cuffp appears it have been both inherent in W design of
the bolding, t vowed by failures Sn Hes aastmaafm: pm'xss, aM
perhaps ding. at veneered by leer adfitiaa eM vndifica:iaa made to
tM buildfng.
19a FSronvre Ca t ws ami to ai3awe w adtfitfmal design fee of
appivxivately $50.000 to caplet the design pork req :.n-i to rme y the
sitmtim. Bawl on csnxent :rte m, it is a bated Hat a
�xectian t Hes building wilt oost apprombretely $250,000.
The Cmmftt inquired as to the posaibflfty of taking action against
tress involved in ilia origiesl cams im of Ha Intvmtimal Aaivels
Building. city Solicitor Stik Stuwfel Ltliz that Here is a ten
yaaz statute of limitatimre w such active. Sines tt caatmctiw of
the LrcmarSaal A ivals Building v cmpieted in tt mid-701s, this
period hes expired a it appeam the City Ta Carred from taking any
action to rmc damages.
Ffnmce Camittee apprmad Ha aNitimal design fees t p� with the
cvrmetiot to the stracb¢e.
ll. lids
a. Seri SjSt FxGimim. Bid ws aw2ded t the [Faints Pim
Proration Syatare, Lir., Hes lav bidtla:, in tla avrnmt of $3,490.00 for
Hie eztamim of Hes epriNder system at Bess park f o tla stairwlls in
rile AudiTnmlem.
14. Bxi= Uve Bess - Wrkera• C eat[nm
'lbs Cmmittae wta3 amvnously at 6:47 p.m. to Baer into an eaautivs
session for purposes of dieaasing a propo a 6brkers' Campamatfan
wttlment.