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HomeMy WebLinkAbout1984-10-25 Finance Committee MinutesFinance Committee October 25, 1986 at 3:30 p.m. Minutes Present Councilor Jim Cox, Chairman Councilor Arthur Tilley John Flynn, City manager Ted Jellison, Finance Director Red McKay, Community Development Director Sally Thompson, Community Development W HeKeon, Economic Development Director Dewe Pellegrino, Purchasing Agent 1. community Development. Me Committee approved one property acquisition, and one disposition of City property. Me Committee did not approve two loans (me for property at 87 Cumberland Street and one for property at 17-19 garland Street). Me two loam will be referred to the next Finance Committee meeting. 2. Contract and Financing for Engineering Services for FAA Flight Service Building at BIA. The City administration met with the FAA on October 23rd to review the time schedule the City will have to t In order to construct the Flight Service Building to meet the FAA's demands. FAA meds to occupy the building by October 1, 1986, and basic plans and specs need to be drawn up for the building. After the place a complete, the City will W entering into a lease with FAA concerning thlease of the proposed building but FAA wants to attach said plans to that lease thereby making It necessary to provide the plans as soon as possible. Eaugorcompeted with co unities within Moue and New Hampshire to receive this building.FPA is consolidating their flight service stations around the country with this proposed station comolidating Eoulcon, Augusta and Concord, New Eanpebire's facilities into one, and It will create approximately 68 jobs. The Economic Development Director gave the Committee background information explaining that twenty-one Individual communities were asked for specs for the proposed building. It was highly speculative and where the City had no mney available for this type of engineering the Sandie Corporation put together a list of twenty architectural and engineering firma around the state and contacted five of them by letter requesting a full et of preliminary plans and specs of the building on the basis that the City would only put up $3,000 plus $900 to hire a sub -building contractor to work with the engineering fire. Of the five contacted, four rejected the request. Ames Engineering, affiliated with Anderson -Nichols, agreed after some negotiation on the basis that they would work with the Economic Development Director and submit the proposal by the February of 1982 deadline if they could do the job. The Ban -Air Corporation agreed that if the City were successful In obtaining the proposal from FAA that they could recommend to the City that Ames Engineering continue as the architectural/engineering firm to do the entire building. Finance Committee 10-25-84 Page 2 The Economic Development Director indicated there would be a preliminary o®itment by the City of up to $50,000 for planning And engineering costs but said It would be less than that amount in all actuality. Ames Engineering Indicated they would like to retain their proposed figure at this time pending on whether the City decides to go out for proposals rather than contracting with their firm. The City does not have a contract with Anes It was a letter of understanding between them and the Bandit Corporation. The two Committee members agreedto authorize the City manager, Economic Development Director and Purchasing Agent to negotiate a contract with Ames Engineering to do the architectural and engineering work. RIs final contract will require Council approval by Council order. Re name Order will propose transfer of money from the Capital Reserve account to cover the cost of the contract. The amount should be negotiated with Ames Engineering by the time the Order is prepared for the first meeting in November. The City Manager indicated this matter will also be on the Airport Committee's agenda on October 31, 1986. 3. Bias a. Ice Control Chemicals. The city Manager indicated that this was revised recommendation of the bid for ice control chemicals. The city is currently going out for bid on a salt storage building which should be constructed by the end of the year. This recommendation simply indicates that the Uty proposes to buy salt from W.H. Shurtleff until such facility has been constructed. The other firm is three cents cheaper on their basic tock salt but because of Shurtleff's locality and the fact that the City would have to send their trucks to pick it up It was felt this was a more equitable decision. The Committee approved the bid as follows Purchase rock salt from W.H. Shurtleff Co. until the salt storage facility has been constructed. After which, rock salt will be purchased from New England Chemical CO., the low bidder, at $28.37/ton. Award contract for anhydrous calcium chloride to New England Chemical Company, the low bidder, at $325/ton. Award contract for area to M.H. Shartleff Co., the low bidder, at $257.20/con. 4. Snow Plowing Contract for County. Re City Manager sea recently contacted by the County asking if the City could supply snowplowing for them. They are Interested in plowing at the District Court building, through that parking lot and dawn onto Franklin Street, plowing snow adjacent to the County Commissioner's building and the tear parking lot. The City Manager discussed this in detail with the Public Works Department and agreed it could be handled Finance Committee 10-25-84 Page 3 with the front-end loader which covers the downtown a The staff would propose to do the plowing and hauling of snow on aannual basis and also offer them the cost of providing Baud and salton per storm basis. Me package would include not only the actual caste and overhead but an Increased price that would sufficiently cover any fluctuations in wintertime storms. The Finance Committee authorized the City Manager to submit such a proposal to the County for their considetafton. Committee adjourned at 4:30 p.m.