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HomeMy WebLinkAbout1984-09-10 Finance Committee MinutesFinance Committee September 10, 1984 at 3:00 p.m Minutes Present: Councilor Jim Cox, Chairman Councilor Arthur Tilley Councilor gm Jordan o�m Councilor Ed grow Councilor Marshall Frankel Join Flynn, City Manager Ted Jellison, Finance Director Pave Pellegrino, Purchasing Agent Ed McKeon, Rconovle Development Director Bob Miller, City Solicitor Ran Wentworth, Data Processing Supervisor - Mary -Anne Challla, health 6 Welfare Director Diana Hoak, WIC Program Robert Woodward, Bangor Public Library 1. SaM is Eaviroomental Recovery Facility Contract. The Committee unanimously approved the staff's recommendation to go With a three year contract with SERF which would reduce the tonnage fee from $16.00 down to $14.00 per ton, Sandy Smith, representative from SHOP, was present. 2. Bangor Public Library - additional Appropriation. Me Committee unanimously approved the request from Rupert Woodward, Director of the Bangor Public Library, for an increase of $23,435.00 in the appropriation Which will cover the costs to the Library of granting comparable Pay adjustment and fringe benefit impact as the City employees were granted on 1 July 84. 3. Transfer for Word Processor - Legal Department. The Committee discussed a Council Order which will appear on the Council Agenda asking for a transfer of $9,178 from the Contingent Account into the Legal Department account for the Purchase of a word processor. Me Legal Department bas had the useof a loaner from Sperry -Univac for the past two to three months to see if there was potential use for the equipment, and the City Solicitor indicated the ward processor bas been found to be an extremely valuable tool, thereby saving manpower. Councilor Tilley questioned the cost savings involved and felt the money Should not be spent unless herd facts of coat savings were presented. Examples of the work done by the Legal Department's secretary w ex - plaided to the Committee and the staff Indicated that the savingsisin productivity and efficiency - not in dollar amounts. The City Solicitor explained that his department is a service department for various departments within the City and specifically cited work being done through his office for the City Clerk and Police Department. The Legal Department processes letters for delinquent parking tickets for the Police Department an anvrage of 10 to 125 per week. Councilor Tilley asked if these letters could he x off the computer. Ne further indicated he did not question the efficiency of each equipment but felt that o e is purchased for a specific department then there will be future requests. Councilor Frankel questioned the City Solicitor on a time survey to show exactly how much time is saved an specific items when done on the word processor as opposed to the typewriter. The Committee voted 2-1, with Councilor Tilley opposing, t0 recommend "asses of the Council Order transferring funds for the word processor. 4. Contingency Transfer for GPA. The Finance Director advised the Committee that in August of 1984 $341,000, representing the City impact of the general pay adjustment with the fringe benefits including retirement and BCRS, was transferred from Contingency. Also transferred was $41,700 which was the impact for the City Nursing Facility's general pay adjustment, state retirement and RCBS. The Committee recommended passage of a Council Order which will - authorize execution of an agreement with the State Health and Welfare Department providing for the continued operations of the Penobscot- Piacataqufe WIC Program for October 1, 1981 thru September 30, 1985. This received messiness Committee approval. 6. Revenue Proposal - Parks and. Rec[eatioin. The Parke 6 Recreation Director requested Finance Committeeapproval for revenue proposal whereby the company involved provides an activity board to recreation facilities, golf co unity centers, etc., t0 be built and designed for the facility's needs. Advertising will be sold to surround the board and the City would sign contract up to a five-year basis and would have final approval of the advertising which would be family oriented. Dale Mariault suggested one e board In the nurse Concession golf c with perhaps two or three other boards for area other recreationaladvertising facilities. The Company world provide the boards, sell dve thetising sold or and CM City wind get a certain percentage Of the advertising sold or a guaranteed $500/year. The Committee asked the Parka and Recreation Director to cmme back to than with references on the company offering the proposal. May did, however, approve the idea. ]. Transfer for Pro -Maine Confer The Committee postponed action On this Council Order which would authorize transfer of $2,500 for the Pro -Raine Conference of which the Council Chairman has been actively involved. The Committee, asked to see a list of other generate and also requested that Mike Aube, &IDC, attend their next Finance Committee meeting to answer questions from the Committee which would provide further detailed information. 8. Bide: a Sewage Chemicals. Award approved to New England Chemical Company, the low bidder, at $15.20 per net. for liquid chlorine. Award approved to N. H. Sburrleff Company, the low bidder, at $5.60 per cat. for lime. b. Boiler Repairs. Heed's Welding and Boiler Repairs,the low bidder. was awarded this bid for $7,356.00. c Police Uniforms. Three-yee ontract awarded to Uniform Apparel Center, the low bidder, at $12,858.01. d. Telescoping Boors. Awarded contract for the installation of two Invyco telescoping doors at the Motor Pool to HCI Craftsman, Inc., the low bidder, at $20,650.00. e. Repaint and Seal Exterior of City Hall. The Purchasing Agent received no bide from the May 2, 1984 advertising but has received two complete proposals to accomplish the work. One from Haecall and Hall of Portland for $28,500 and one from Coastal Energy, Inc., of Lewiston at $27,500. The Committee approved the Purchasing Agent's recommendation to award the contract to Coastal Energy. I. Refinishing and Sealing Wastewater Treatment Plant. The Purchasing Agent Indicated that only one proposal was received in response to the bid advertisement for $18,636.00. Since that date, a proposal from National Industrial Services Croup to hydroblast and sand finish the treatment plan for $15,994.00. After receipt of this proposal, the Purchasing Agent specifically re- quested a proposal from Coastal Energy. Inc., without discussing previously received proposals with them. They responded with a proposal for $6,348.00 and the Committee approved the Purchasing Agent's recommendation to award them the contract for $6,348.00. I. Bangor International Airport. The Committee approved the BTA Aircraft Repair Station to Purchase an engine in the amount of $6,500.00 for resale to the University of Maine Flying Club. Adjourand at 4:30 p.m.