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HomeMy WebLinkAbout1984-08-21 Finance Committee MinutesFinance committee �. August 21,.1989 @ 3:00 p.m. Minutes Present: Councilor Jim Cox, Chairman Councilor Ken Jordan Councilor Arthur Tilley John Flynn, City Manager Bob Miller, City Solicitor Ted Jellison, Finance Director Dave Pellegrino, purchasing Agent Tom Small, Code Enforcement Russ McKenna, City Clerk Judy Roscetti, Nursing Facility Administrator Dale Theriault, Parke 6 Recreation Director Sally Thompson, Community Development T.J. Martzial, Community Development Rod McKay, Community Development Director John Frawley, City Engineer Ed McKeon, Economic Development Director 1. Council ordinance 84-274."Licenses and Permits" The Committee unanimously recommended approval of Council Ordinance 84-274 approving that Section 4(c) Victulars Licenses be made to. read "up to 2,000 sq. ft. - $100; .and over 2,000 sq. ft. - $200." Under the new system, all of the licenses for a given business will become due at one time and the owner would pay the fee for the most expensive license and $10 for each additional permit. The savings s possible due to only One inspection of the facilities being necessary.with all licenses being due at one time. Peter Daigle and Bill Zoidis were present. 2. 43 Walter Street and 36 Everett Street. The Committee authorized the City Solicitor to prepare two Council Orders for the upcoming agenda which will authorize the sale of property at 43 Walter Street and at 36 Everett Street. Referring to 43 Walter Street, the Order will authorize the City Solicitor to accept- a. deed conveyingtitle to the land and building, waiving outstanding tax assessments. The building will be demolished s a he..urchasidg"Agent. Ls') authorized to sell the property by bid. Referring to 36 Everett Street, Mr. Stanley Morrison was present to discuss the property which belonged to his aunt, the late Mrs. Shirley Morrison. The order will authorize the City Solicitor to accept from the heirs of Mrs. Morrison a deed, which will meet the City Solicitor's approval, conveying their interests. Outstanding tax assessments will be waived. The building will be demolished and the Purchasing Agent will sell the property by public bid. 3. Peat Marwick Mitchell b Companv Auditors At a previous Committee meeting, Councilor Tilley suggested the Committee meet with the auditors regarding several questions. Craig Rodgers was present at the meeting. Councilor Tilley asked about reserve accounts; i.e. self-insurance, Citibus, Fire, Motor Pool Depreciation. He indicated he would like to see an evaluation of each of these reserves to see if, in the auditors opinion, the 'serves are adequate and accurate. rate. He specifically questioned the self-insurance reserve asking l£ the reserve is sufficient to cover all possibilities over and above what the insurance would pay. Secondly, Councilor Tilley mentioned management letters from prior years in which several comments were made about advances to enterprise funds, obsolete inventory, fixed assets, Airport reand procedures manual. He questioned why there was no mention ofthisein the 1983 report. Thirdly, Councilor Tilley asked if it were possible to reasonably project'acash flow statement on a monthly basis. Fourthly, Councilor Tilley asked if the auditors would have comparative information from other municipalities regarding setting up reserves. Mr. Rodgers indicated he would look into these questions and get back to the Committee. Councilor Tilley said he didn't expect a special report but suggested these could be included in the management letter. 4. Council Order 84-293 "Transfer for Capital Improvement Proiects" and Council Order 84-294 "Bond Issue". The City Manager went through each order in detail and the Committee unanimously recommended approval of both. In reference to Council Order 84-294 and the Target North Subdivision, the Committee reommended approval of a separate Order for the upcoming agenda which will transfer monies out of the Sewer Reserve in order to provide sewer for this project. 5. Flight Service Building - Architectural Contract. The Committee authorized the Economic Development Director to get site plan drawing Jor :the new FAA facility from Anderson -Nichols, the firm who drew the plans submitted with the City's bid to be the site for the new building. The Committee did ask legal advice, however, from the City solicitor to make sure this doesn't violate the City's bidding regulations and further asked for his opinion on whether future design work for the building will have to be put out for bid. 6. Renegotiation Of Sawyer's Environmental Recovery Facility Contract.. The Committee asked the City Manager to try to negotiate a five- year contract with SERF with some provision that the City will participate in the Penobscot Valley Regional Solid Waste Project if said project,starts before the termination date of the SERF Contract. A five year contract will be at 514/ton (minimum of a 3% annual increase or aximum of a 68 annual increase). Sandy Smith, representative of SERF, was present. 7. Bids: a Reconstruction of Streets in west Side Neighborhood Development Project. Award made to Hughes Bros. 4hc., the only bidder, at $34,347.50. b. Photocopier': Award made to 4ezesme ob M}ine, the most competitive bidder, at $6,295.00 for the 3M Model 570 Copier. C. Dump Trucks. Award made to Bean ':a Conquest, the low bidder, at $64,100 for two dump truck chassis. Award made to Pittsfield Motor Sales, the low bidder, at $30,786.00 for the dump truck and body. Award made to Pittsfield Motor Sales, the Sow bidder, at $12,035.00 for the Purchase of a 2 yd. dump truck. d. Work Uniforms. Award made to Frank C. wise and Sons at $4,242.45. e. Rubbish Packer Truck Chassis. Award made to Pittsfield Motor Bales, the low bidder, at $40,455.00. f. Quick Coupler. Award made to Metro, the lowest bidder, at $4,880.00. g. Accounting Services. Award made to. Affiliated Healthcare Management, the firm currently providing this service. $45/per hour total, total services not to exceed $2,600.00. `h_ 'P£intin'A water and7Sewer Bills. Award to Moore Business Forms to purchase the 40,000 water and sewer bills for $3,101.60. B. Community Development.. The Committee decided it would not favorably consider a property rehabilitation loan for the renovation vation of the 13 Pearl Street property, duo,to the applicant's failure to demonstrate an adequate capacity to repay the loan. The Committee advised the applicant it would consider a deferred rehabilitation loan in an amount not to exceed $7,000to re- novate the existing 2 apartments at the property, provided the applicant secure monies from 'a private lender to pay off existing obligations against the property, including unpaid taxes owed to the City of Bangor. Committee adjourned at 6:20 p.m.