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HomeMy WebLinkAbout1993-05-19 Finance Committee MinutesE once cam5.ttee May 19, 1993 Mimtffi Ca:mittes MmmF¢ia Pia9Pnt: C. S Ii (fm R. Storer Chair, O. Soucy, M. PreN j J. Sail Camcll lfamhexa Pmrent: !bre Staff Presm,t: E. Patrettr R. Pas , J. Q18L avo, J. Ring D. f Iegcitn, T. Corlett, W. Eastmvy E. Paidm, J. Pi'ecatti, A EGckma Others Piasertt: Alex Brine, W.E. &mrW Meeting urea called to order at 7:30 a.m. 1. Discussion of Paopcaai )kud Issue — Pf94 Capital Plan eaxxett preaerrc d packmt of mmnmm Dmded capital pojmts• Stant Prog — appm.i..woly $3.5 million in proja , and $1.7 mf111on in bcrdjg; 1x 1 gore DK15 $250,000 for $1 million in moral irp�; vehicle replecamant $450,000; xittrsiie aoed landfill Mmure $500,000; and Sidaellm $100,000. At 4.58 for 7 years p i cfpml boawmd U $3.075 million, with $558,132 in intezest costs. Bauett oleo prreanai infamatia: for adfitioml Parkin/vac projects: 1Pimtis coo s $60,000 and paY ingawmenis $100,000. Osreral discussion cording the i to ivprome roma within the city and tint this aoultl be ted lar t sfrgle set of xmd pojacts un,m. en by ted City at one t . M. 6Yanka•1 expmseed reed for perk dngxwamazna since four Pn a not eligible for �ty Gi elOpwnt funding, and r �waT.i.one would be to existing te,mia morin. D. Soucy moval rec®:ra rketion to City ¢ mcil of ttre boM� projaKs. Sid by M. FYaNml. Passed 4:0. 2. Raqueat to Waive P®osl Bid Pr s -- &kid Steer Iaader-IXSirler Idsowed from agenda. 3. Energy Mar� Service Update Pellegrino presented. update on the ems m wmgsvmt Proposal pxvcaas. Poovps were xxetued from tree mquesr two of throe Companies are marlmtfng tMir own lire of products, he believes here £s a omflict of SMerest aM recmmends dixontimmrce until further rcv£ea of tlm iso companies: Joimson Controls, Inc. and EIA lova. City steuld coni follow up with ibrtheaet Enetgy. iUmr RmTllsast ©ergy has a contract with Bangor-Hy&o for energy mmkgmaent eevions. Alex Bruce• N.B. 0ter'9y expIa valalucs. His cmp=W would vele recaaendations for capital ivproveoenta to memice ens use. D�g would be paid for either by City of his ce2lmiY. If City p ys f ivp�•a hie cmQaery is psid a crosultants fee at 6 cents per build W sq. ft. If his ca Q velms the ivg�, they fin n and rarovwr forts by the City paying to NB &nrcll' 808 of the saviigs in the City's elsclxic hill as oagatei by Banpr-Hydm. lame of payer w d be negotiated, art tiaireturn of L stnerg (M) is approximately 20% over 5 years. Caadttea discussion on l to praceai. D. Soucy owed to base each of the t)uee PnRosers valor a rsnnoatlar;.... for axsgy vaiaga within City Nall building, avi C cog a dx Se 6n lis to by M. Fra 1. Pa 4:0. 4. EYte2prise Center, Duldl #271, Apps of #1 a #3. Bolduc pmaagsR xegiwst to ameid aunt with J. A. IanDoet rnnar.. •^,^^ Co. to alierrmies #1 S #3 to contract for a clarvxle order of $4,300. D. Soley � to anent caltr with J. A. Laiguet CoiatriwT.ton Co. to add alternates #1 6 #3 to contract for for clm ook_r of $4,300. Secavled by X. wnlml. Passed 4:0. 5. Bide: a. Sager Bmvoa (dolor lbo1) Pa 1 = presaged rawmiavlation to axerd eiam8l nontra:t to ULLt� Rotary Brush, Marysville• W, tta low bifid¢ at $3,361.26. D. Soucy nwe'3 amxd anmal con a W Uhited Rotary Brush• Marysv , M, the low bidder at $3,361.26. Ssoarled by M. Fra . passed 4:0. b. B109chers (Pails 6 �Uon) l+ellegrim prerentetl xarnmiaWatton to mvud parcheae of blexiara to Bill Simime s Asaociat�, sonnFolm., NY ea law resp:msive bidder for price of $8,452. low b1hH_r was Herta Puvdtum• Farrow, W at $4,512 but trophy Did tla wrong aNlpia g. Blew here are for the new softball cmplax on Won Street art are Part of tla Jda Bort laojects. J. Saxe voved mord for n..nhase of blasctars to 8111 SLN.ore 5 Asaociat , lam, N4 es law respamise bidder £@ price of $8,452. � by D. Soucy. Passai 4:0. C. C®p Systev (Foalth 6 Mal£are) A 1E =o laessntai rmzaadetion to maid contract to Your Racal Faa s Cagey for $6.520 with 1.2 gigabyte 3.5" hard drive cpUan ani 5 year federal ae beat value to the City. The . Atl is a Siad alma, for a federal project berg co:rlucted sire wide. Plata. co storage is neaua fax of state wide collection and atmage of data. C®giarison affi evaluation of proposals xereived was marffi by Bill Fasmren, Fnfoonatim Senvice Division. J. Saxl novel award e®rcxact to Your Iacal trainees Cater for $6,520 with 1.2 gigabyte 3.5" hanl drive option and 5 year warranty. Secorslal by M. Framlel. Passed 4:0. d. UiroMinznt Pwis and A hilt Diapers (City Narsing Facility) lellegriro presented recommendation to awexd p rchaee of incontinent Eads to 0btalmed, Manchester, M for itai #1 $25.58/case ani item #2 $0.3525/each; and awaM purchase of adult die to Dermis Paper, Inc., Burger, m for item #3 at $32.77/case and item #4 $0.462/each. J. Sexl a if pmmxta were amm£actuxai from recycled material. Buacetti advises recyclai contents is front end waste arri discards, but not aware in pmtcmamer waste. 1fie last time the question was xaised emp9 es were not using post-wnsu mar waste. M. Frankel s swami purchmae of irconitnent pads to lbfalned, Man:l�ter, FFi for item #1 $25.58/case aml itam #2 $0.3525/each; and awrd purchase of adult diapers to Amis Paper, Inc., Bangor, ea for item 03 at $32.77/case ami item #4 $0.462/each. SarooLd by J. Sail. ry sed 4:0. D. Sony xaisei mnatn to Feusin3 FacilityAAnu:iat ii about the cleanliness of the Filth aha welfare sP'ce ieaeal from the auxaiag Facility L sai CM L:foimatim fr® Health 6 Welfare Director. Imsretti resPoded that clew Ureas is not a low priority, but Lore axe insufficient emouevs evadable to lamp pas. she Wcold welcome 1 adiitimal v, ant invited Councillors to visit the Site and inspect the building. M. Fran a sug0estal speak n to a private clearing cmq any and Aetanni ne Lair on appropriate crew size for the equate footage of the building. lwacectl to follow through. Meeting a ijoumed at 8:23 a.m. Jobe Q artaram Ffneee Com say 19, 1993 Camit� xalL�s 13eaertG C. Sullivan (for R. Entre), G , D. Soucy, M. ftmot J. Sax1 Mu1C11 Nssbe[s Pre9Htt: Noe Staff Present: E. Bazett, R. f5rrarr J. n..... m, J. Ring D. Pell�iw, T. Corbett, W. Eastman, S. Bolduc, J. Ibecetti, A SdcimS OLt�xs Present: Alen Brum, R.E. Snmrgy l tfrg wme called to order at 9:30 a.m. 1. Discussion of Proposed Irl 3smm — Ff94 Capital Plan Bazett Presented pacimt of infomation mr:enning Lolled capital p ojans. Street Progres __ appxinmtaly $3.5 mflliom fn pmjecta, ani $1.7 minim: in banning; Ircal SM1n.e BYRS $2500000 for $1 million fn inial ingaovaeata; veLicle r ylaceamt $450,000; Itittxe ge Po ladfdll Closure $500,000; all Sfdsmllc $100,000. At 4.59 for ] years pr ipal bowed is $3.075 million, with $558,132 in 3MaxnBt coats. a also Prremrtd �on for adlitimsl Part®/Rs Projects: 561s mrzTs $60,000 ani park imprwemsfs $100,000. 6mp^t diacussfon mnxna the real toivog¢vswe made within de city and that t wind be de largest Single sot of road lmo^j'aWots un a en by tlla C1ty at one time. M. FYdNRl expre6b9i n m d for pa � lm[YOVOMata Sinsre four parks are not eligible for CasmsLLty rvver. p.e..r funding, all m timm would be to a isd tavtia court s. D. Sancy roved recrn:maalatimn to City C,.... -+r of dm bonded l jects. Bacordal by M. �1. Passed 4:0. 2. Ra emt w waive Fornal Bid Pravas — Skid S � Pemved f=m agenda. Alex li vce• N.B. Energy explan �s. w:= coo world »� ' recmnvidetiae for capital nPrwaosnta to md3= enet we. Inp� would ba paid for either by City df his co w . If City pays for inprovm is his ca Q is paid a consilta:ds fee at 6 care Par lvildi:5 ag. ft. If his cwpmV orlon tl : r�, they finance aM recover funds by the City paying to NS Energy 808 of Uw savings 5n tle City's a is bill m osRxlted by ea pr -i yd . ZEms of payback would be naptiated, and tM1eix xetm: of invest0a2 (ieN) ie y 208 over 5 years. Cmmiti diacu Se on hw to Proceal. D. Soucy novel to have each of the three proposers mala a i 'mmeMaF,ion for a mm age within City Doll bvldvxl, aM then cap the reau to by M. Prat 1. Pawed 4:0. 4. Enterprise Caner, building W271, Approval of AlTcaatee Xl & U. EoltL:c Presa:ted regnant to amend contract wlth J. A. languet rr..at....w:•... Co. to add alternat kl & i3 to contract for a chm omen of $4,300. D. Soucy � to a mime[ wlth J. A. lw*u Canetrvc[ia: Co. to aid alternator 41 & 43 to ccnt for for change order of $4,300. SaroMal by M. lha 1. Paswd 4:0. 5. Hide: a. s mer' sm�e Irocor troop) 1e11egrino Preaentcxt rammsnidatim to awazd amoal conn ct to Ututed xntary �h, Matysvllle, M, tte lav kidder at $3,361.26. D. Soucy novel award amoral mitrac[ to ID:itei A>tary ltrvsh, Mayville, CN, the law bidder at $3,361.26. Sem by M. Pra:J@l. Pwaed 4:0. b. bleech¢s (Darla & Pec2eation) Pellegrino Presented to award purclwae of bleachers to Sill Swfaa & Fsrnciai r • W a5 lav reaivnaive biller for price of $8,452. low bltWaz' cas WiY Aiiniture, Param:s, Nl at $4,512 put ca a bid wrong e;uipn3nt. of pSle jobs am £or U:e new softball �plex w u:ion a Street and re art tle Sobs [ad Projects. J. Sexl :roved awavd for Purchase of bieachere to Dill Simian & nssx3atco, Rp,mml mom, W w low zeeporeive bidder for price of $8,452. Seeped by D. Soucy. Pwsed 4:0. C. Cwpn Systmi (IIm1N 6 wlfare) Pellag£ro pr for 6e520 ori t1.2 gi award 3.5" t ro Your local Dssiriess Ce,ma £w $6,520 witA 1.2 gigMryFe 3.5^ hard drive option atl 5 yea w anty, 88 beat value to the City. Me system is a stand alone,. ' for a feferal project being oorductad state wide. A tional storage is metletl for tte state wide collection ami stnvage of data. Comparison ad valuation of pmpasals mssimk was mak by Bill Easmren, Information service Division. J. gigabyte moved .5- crnutxact m f local B warn Cents for 56,520 M. 1.2 4igalh'te 3.5" tmto drive Option sed 5 yea warranty. saoedal by M. Frankel. Passel 4:0. d. T• Pals ael P klt Diapa:s (City Marring Facility) nelleeylro preae rxeererdatpwn to meal p rctmaa of inTM*:tet pads to 1b[ab 3, M for itm #1 $25.58/case ad item #2 50.3525/each; ad amid purchase of adult diapers to DaaSs Papa, Bu., Barer.', M for item #3 at $32.77/case a l item 44 $0.462/each. J. sail asl if products was ,mm.av+...ai forum mcycled material. m cetti apviaed xa:Ycled contents is front a waste ad dpscads, tut not atom in waste. Sha last tine Uma giwstiem was raises cmpaves were not using P tH.mmerer waste. M. 1 1 eroval awaN purchase of incontinent pada to dbtalmed, lNemhest , Ism £or item #1 $25.58/case avi itam #2 $0.3525/each; and awani pclew of adult diapers to Dermis Paper, I ., Bogor, W for item #3 at $32.77/case ad item #4 $0.462/each. savnded by J. Seal. Paeeed 4,0. D. Soo raised concern to M=s Facility ➢An:n: etratyr about the cls iraas of tte Pealth ad tsl£ae apace leased frac tte t ing Facility based on infomation form Health & Walfam Dircntrr. �i responded that clean lL is not a low priority, but Uame am insufficient resources available to kap pace. She would wales a tionl crew, and imitei ( illors to visit the Site and inspect the building. M. Fra s voted speaking to a priv cleaning cm� a l ektommire their xecvamdatiw on appropriate cn3 size for %Fie 9guam footage of U buildvg. FmcetCp to follow Urwgh. Yatvg adjamiat at 8223 a.m. Jotm QaaYararo