HomeMy WebLinkAbout1984-04-18 Finance Committee MinutesFinance Committee
April 18, 1984 at 4:05 p.m.
Minutes
Present: Councilor Jim Cox, Chairman
Councilor Arthur Tilley
John Flynn, City Manager
Ted Jellison, Finance Director
Dave Pellegrino, Purchasing Agent
Russ McKenna, City Clerk
Sally Thompson, Community Development
1. Community Development,
The Committee approved acombined
ombined deferred loan and a loan for
the property owners at 13Sanford Street for a total amount of
$9,350.00.
2. Council Order 84-150 - Payment for Union StreetSchoolFuel Oil.
The Committee recommended approval of Council Order 84-150 which
would authorize $3,339.98 to be spent from the Contingent Account
,to pay for fuel oil used at the union Street School during the
period of vacancy by the Penobscot Consortium%f"
3. Council Order 84-149 - Cash Surplus/Cash Deficit Ordinance Change.
The Committee recommended passage of Council order 84-149 with
the following revision:
"Combine the cash balances of the General Fund and
Enterprise Funds; deduct the current liabilities of
each of the above referenced funds'(}ae}ading-Ea-
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(includin Encumbranc ee and current portion of Enterprise
Funds on -term a T) u[ exc u n ands amp'a cue
between funds. Ln addition, deduct cod reserves oz the
enerO eI—FM-sdesignated for a specific purpose, excluding
non-cash related amounts. A positive result will be a
cash surplus and a negative result will be a cash deficit."
4. Council Order '84-153 - Permitting Republican County Committee to
Use Voter Dist Disc Pack.
The Committee unanimously agreed that a fee be charged if the
Republican County Committee wishes to use the City's voter list
disc pack which would be equivalent to a price they would have to
pay if it were obtained from the private sector.
5. Budget Review.
The Committee reviewed the following budgets: City Council,
Executive, Finance and City Clerk.
6. Bids
a. Lubricating Oils and Grease. The. Committee recommended
e to e e adder, Bill'a 011 and Services, Inc.,
inathe amount of $22,638.
b. Paving Stones. The Committee recommended award be ode to
Lan s—d cape inducts, Inc., thellowest bidder, for $26,046.
C. Concession for Softball Field. Award was made by the Finance
Committee to Andy's Dine -r, - d Town, for the food and
beverage concession at the ballfields.
d. Decorative�Street Li hhts. Award was approved to the low
I er - Spb'dd ring City Electrical Mfg. Company for $1,086.00.
e. Photocopy Machine for Airport. The Committee agreed to
renegotiate a lease purchase agreement to replace the photo-
copy machine in the Dispatch Office at the Airport.
J. Audit Fees. - The Finance Director explained to the Committee that he has been
negotiating _with Peat, Marwick, Mitchell and Co., for fees for the
vacious..jobs they have performed for the City for the year ending
June 30, 1984. After a lengthy discussion, this item was continued
until the next meeting of the Finance Committee.
8. Interviews with Architects.
The City Manager reminded the Committee members of the interviews
n April 23, 1984 at 1:00 p.m. with architecxual firms for Airport
improvements.
Committee adjourned at 5:45 p.m.