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HomeMy WebLinkAbout2000-02-22 Finance Committee MinutesFinance Commltt Meeting Minutes February 22, 2000 Counclors Attending: Gerry Palmer, Pat Blanchette, Nlchi Farnham, Judy Vardamis, Dan Tremble Staff Attending: Edward Barrett, Dave Pellegrino 1. Consent Agenda: a. Request to Purchase 62v Nelson Street It. Sewer Account Writs -off Request C. Matured Liens - Lot 232 Cedar Falls All Items on the Consent Agenda approved. 2. Bim$ a. Portable Wheelchair Lift - Bass Park Ascension (418 9671 Recommendation to award to the only bidder, Ascension. Approved b. Exhaust System - Parks and Recreation Banner Roofing - 7 Sheet Metal (811.241) This exhaust system Is required as a result of an OSHA inspection. The budgeted amount is $5,000. The amount required is $11,241. Staff is requesting that the $11,241 be split between the Workers' Compensation Reserve and the Golf Course. The Golf Course uses the building in the winter for their equipment maintenance. Approved recommendation to Council. 3. Transfernna Funds from Worlkers' Compensation Reserve toCover Remaining Cost of Exhaust System - Parks and Recreation This is the Resolve to transfer $5620.50 each from the Workers' Compensation Reserve Account and the Golf Course for the exhaust system that this required as a result of an OSHA inspection. Given the recommendation in 2b. above W spit the cost with the Golf Course, this resolve will be reduced to $620.50. Recommended ho Council for approval. 4. Council Resolve. Makina an Appropriation of Eederal and State Grants for the Purpose of Updatmo the Airport Master Plan (AIP 261 There are two actions required. The first is the appropriation of the $66,014, which is part of the grant being received under the Airport Improvement Program (AIP) for updating the Airport Master Plan. 90% will come from the Federal government, 5% from the State and 5% from the Airport, which R included in the FY00 budget. The second action is to approve the contract with Edward and Kelcey in the amount of $66,014 to undertake this work. Preliminary work has begun with staff and Edward and Kekey. Approved recommendation to Coundil. S. Extensim of Oxbside Collectim Serviceswith Sawwr Environmental City Engineer Jim Ring explained that the City is in the end of a five-year contract with Sawyer. Recently, staff received a proposal from Nem to extend the contract for another three years. The current contract has provisions for CPI adjustments, adjustments for number of households served, etc. This contract will expire June 30, 2000. Over the last four years, the average increase has been approximately 3.75%. Arthur Stockus supplied a summary of collation costs and his recommendation to extend Sawyer's contract. Staff Indicated that service with Sawyer has been good. Jim Ring painted out that the waste disposal and handling business is vary dynamic and there have been a lot of changes in the last few years. There has been less competition between contractors that are able to handle Bangor's contract. Staff has recently been made aware of a fairly large national company, Waste Management Inc., not currently in this part of the state, who have indicated an Interest In moving into this area and would like N seek an opportunity to present the City with a proposal. At this point, staff Is asking for direction from the Committee. The Committee directed staff m put this contract out to bid in the interest of fairness to Interested parties. The Committee also requested that bids be solicited for curbside recycling. 6. Request to Him Outside Trucking Companies - Snow Remova Private trucks have been brought in to help Public Works with snow removal. Staff is requesting the authority to continue. Because of travel time, it is not Possible to keep up With the amount of snow that needs N be moved. Approved. Six proposals were received for a voluntary employee dental plan. Dave Pellegrino, Robert Farrar and the City's health insurance consultant lam Crossman, reviewed the proposals and agreed that Delta Dental has given the most responsive bid. They are sponsored by Dunlap. Within their bid are two options, a lower level dental plan, which covers basic components, and a higher level plan, which includes orthodontics and dentures. Because it is going to be a voluntary plan for employees, the suggestion is to get approval for a preliminary recommendation to award to Delta Dental and then poll employees to see which plan they prefer. Committee approved sniff recommendation for tentative approval to Delta Dental and polling the staff. 8. Fiscal Year 2001 Budget Process Ed Banned explained that staff it in the process of putting together the annual line item budget Ed will set a time for the Council to meet in workshop to discuss substantive budget issues. Progam Budget Review: The Committee's recommendation Is to receive a summary of three departments. The Council will come hack to staff with the three departments they would like summarles for. Both requests were approved. With no further business to discuss, the meeting adjourned.