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HomeMy WebLinkAbout1984-12-03 Finance Committee MinutesFinance Committee December 3 1984 at 1:45 a.m. Minutes Present: Councilor Jim Cox, Chairman Councilor John Cass Councilor John McCarthy Councilor Ed Brown John Plynn, City Manager Ted Jellison, Finance Director Rad McKay, Community Development Director Dave Pellegrino, Purchasing Agent John Frawley, City Engineer John lord, Planning Officer 1. Community Development. The Committee approved one property rehabilita- tion loan at 2 Somerset Street as presented by the Community Development Director. 2. Council order 85-31 - Heavy Duty damp Drainage Trench Rehabilitation. The Committee recommended approval of this Order which authorizes the City Engineer to enter into an agreement with Royle, Tanner 6 Associates, Inc. for these engineering services at Bin. The Airport Committee will review this order at their December 6th meeting. 3. Council Order 85-32 - Runway Sensor SFetem. The Committee recommended approval of this Order which authorizes the City Maunder to enter into a contract with Hoyle, Tanner 6 Associates, roc. for theft services at EIA for the runway s system. This Order will also go before the Airport Committee nnrDecember 6tb for their review and approval. 4. Parking Consultant. The Committee agreed to meet as the Selection Committee for the downtown parking consultant Interviews on Friday, December 14th from 1 p.m. to 5 p.m. The following firms Were recommended by the city staff for interview: 1) Rich 6 Associates, In; 2) Barton-Aschman Associates, Inc.; 3) Edwards 6 Kelcey, Inc.; and Is �'. 4) Wilbur Smith d Associates. Each firm will be notified by telephone along with a follow-up letter confirming the date and time for the interview. The Community Development Director indicated that $15,000 of Community Development funds have been set aside for the initial study to be done by the selected parking consultant. The Planning Officer ' indicated the study would be very comprehensive starting with a basic analysis of supply 6 demand, evaluation the City's utilization policies of on and off street parking, policing of a and also evaluation of eriov sites for a parking deck. The Study also is to include the type _ of facility to be recommended, cost, and financing. The City Manager explained that under the Purchasing Regulations the Selection Committee consists of the Finance Committee, the City Manager, the Purchasing Agent, the City Engineer and the department head moat closely related to the project. 5. Local Share for Photocopier 6 Micro-Canputer-The BUS. The Finance Committee and Transportation Committee previously approved a list of projects and equipment which were proposed to be purchased for The Bus utilizing 80% fNTA money, 30% State and 30% local. At this time, the state money is not available, therefore, making the local share 20%. At the time of approval, the staff indicated they would come beck to the Finance Committee on an item by item basis in order to get approval for the local share. The two items currently in pro are the photocopier (no a than $300 local Share) and the micro-computer(no more than $1,870 local share). Both amounts would come from the Bus Reserve Account. The Finance Committee unanimously recommended approval and a Council Order will be prepared for the upcoming December 10th Council agenda. 6. Bids: a. Ambulance. The Committee approved purchase of the ambulance from Nainellne Fire Equipment, Inc. for $51,790.00, the low gross bid, and to reject all bide for the trade-in vehicle. Me Finance Director will prepare a Council Order for the December 10th agenda authorizing the transfer Of $11,790 from Contingent into the Outlay Accouac of the Fire Department with the understanding that when the old ambulance is sold the amount will be credited back. I. Salt Storage Building. Me Com®ittee approved award of the contract for the construction of the salt storage facility to Larry M. Noyes, the low responsive bidder, at $76,325.00. a. Towing Service. The Committee approved award of contract for towing service to Union Street Chevron, the high bidder, at $4,361.00 for the annual fee paid to the City of Bangor. d. Contract for Propane Cas. The Committee approved the Purchasing Agent's recommendation for extension of the current contract with the Dead River Company through December of 1985 at the current price of $.6499 which is three cents less per gallon than one year ago. Committee adjourned at 8:35 a.®