HomeMy WebLinkAbout1984-12-03 Finance Committee MinutesFinance Committee
December 3 1984 at 1:45 a.m.
Minutes
Present: Councilor Jim Cox, Chairman
Councilor John Cass
Councilor John McCarthy
Councilor Ed Brown
John Plynn, City Manager
Ted Jellison, Finance Director
Rad McKay, Community Development Director
Dave Pellegrino, Purchasing Agent
John Frawley, City Engineer
John lord, Planning Officer
1. Community Development. The Committee approved one property rehabilita-
tion loan at 2 Somerset Street as presented by the Community Development
Director.
2. Council order 85-31 - Heavy Duty damp Drainage Trench Rehabilitation.
The Committee recommended approval of this Order which authorizes the
City Engineer to enter into an agreement with Royle, Tanner 6
Associates, Inc. for these engineering services at Bin. The Airport
Committee will review this order at their December 6th meeting.
3. Council Order 85-32 - Runway Sensor SFetem. The Committee recommended
approval of this Order which authorizes the City Maunder to enter into a
contract with Hoyle, Tanner 6 Associates, roc. for theft services at EIA
for the runway s system. This Order will also go before the
Airport Committee nnrDecember 6tb for their review and approval.
4. Parking Consultant. The Committee agreed to meet as the Selection
Committee for the downtown parking consultant Interviews on Friday,
December 14th from 1 p.m. to 5 p.m. The following firms Were
recommended by the city staff for interview: 1) Rich 6 Associates,
In; 2) Barton-Aschman Associates, Inc.; 3) Edwards 6 Kelcey, Inc.; and Is
�'.
4) Wilbur Smith d Associates. Each firm will be notified by telephone
along with a follow-up letter confirming the date and time for the
interview. The Community Development Director indicated that $15,000 of
Community Development funds have been set aside for the initial study to
be done by the selected parking consultant. The Planning Officer '
indicated the study would be very comprehensive starting with a basic
analysis of supply 6 demand, evaluation the City's utilization policies
of on and off street parking, policing of a and also evaluation of
eriov sites for a parking deck. The Study also is to include the type _
of facility to be recommended, cost, and financing.
The City Manager explained that under the Purchasing Regulations the
Selection Committee consists of the Finance Committee, the City Manager,
the Purchasing Agent, the City Engineer and the department head moat
closely related to the project.
5. Local Share for Photocopier 6 Micro-Canputer-The BUS. The Finance
Committee and Transportation Committee previously approved a list of
projects and equipment which were proposed to be purchased for The Bus
utilizing 80% fNTA money, 30% State and 30% local. At this time, the
state money is not available, therefore, making the local share 20%. At
the time of approval, the staff indicated they would come beck to the
Finance Committee on an item by item basis in order to get approval for
the local share. The two items currently in pro are the photocopier
(no a than $300 local Share) and the micro-computer(no more than
$1,870 local share). Both amounts would come from the Bus Reserve
Account. The Finance Committee unanimously recommended approval and a
Council Order will be prepared for the upcoming December 10th Council
agenda.
6. Bids:
a. Ambulance. The Committee approved purchase of the ambulance from
Nainellne Fire Equipment, Inc. for $51,790.00, the low gross bid, and to
reject all bide for the trade-in vehicle. Me Finance Director will
prepare a Council Order for the December 10th agenda authorizing the
transfer Of $11,790 from Contingent into the Outlay Accouac of the Fire
Department with the understanding that when the old ambulance is sold
the amount will be credited back.
I. Salt Storage Building. Me Com®ittee approved award of the contract
for the construction of the salt storage facility to Larry M. Noyes, the
low responsive bidder, at $76,325.00.
a. Towing Service. The Committee approved award of contract for towing
service to Union Street Chevron, the high bidder, at $4,361.00 for the
annual fee paid to the City of Bangor.
d. Contract for Propane Cas. The Committee approved the Purchasing
Agent's recommendation for extension of the current contract with the
Dead River Company through December of 1985 at the current price of
$.6499 which is three cents less per gallon than one year ago.
Committee adjourned at 8:35 a.®