HomeMy WebLinkAbout1984-05-02 Finance Committee MinutesFinance Committee
May 2, 1984 at 4:00 p.m.
Minutes
Present: Councilor Jim Cox, Chairman
Councilor Ken Jordan
Councilor Arthur Tilley
Councilor John McCarthy
John Flynn, City Manager
Ted Jellison, Finance Director
Sally Thompson, Community Development
Dave Pellegrino, Purchasing Agent
Jim Phillipa, Assessing Department
Robert Miller, City Solicitor
1. Kirstein 'loan Fund.
The Committee reviewed a written summary. from Bob Haskell re-
garding the Kirstein Loan Fuad and unanimously approved his
suggestion that as of June 30, 1984 the City will take over
the administration of the fund and be responsible for the
investing with Dr. Pierce, School Superintendent, doing the
interviewing and making the loans.
2. Council order -84 -1]0 -Study -of Volunteerism.
The Committee discussed the volunteerism program with Alex
Partakes, Director of Applied Research and Consultation Services
at the University of Maine, and unanimously recommended passage
of Council Order 84-170 which will authorize a transfer of $3,000
from the Contingent Account to the City Council Budget to provide
funding for a study of a possible volunteerism program under the
direction of Mr. Partakes.
3. Assessing Department.
The Committee approved one additional staff member for the Assessing
Department. This fulltime person would be trained to properly
maintain the assessment records. Mr. Phillips indicated to the
Committee that he would come back to them next year to update them
n the status of the department and staff and further indicated
that he may need aouple of temporary parttime people at that
time but would likecto avoid it.
4. Community Development.
TheCommitteeapproved one combined deferred loan and loan, and
e loan as presented by Sally Thompson of the Community.
'Development staff.
5. Council Resolve - ICMA Deferred Compensation Plan for City
Employees.
The Committee unanimously approved a proposed Council Resolve
to be placed on the upcoming City Council agenda which will
authorize the adoption of the ICMA Deferred Compensation Plan
which will be made available to City employees and the Finance
Director will be the coordinator of the program. IE employees
so chose to enter into the program with ICMA, part of their
income will be deferred until such time as they retire.
6. Transfer for School Department Capital Projects.
The Committee approved the transfer of $48,725.39 from the.
Reserve for Future Construction - School account to project
accounts to be established by the Finance Director. A Council
Order will be prepared for the upcoming agenda.
]. Audit Fees.
The Committee approved by a 2-1 vote the following audit fees
from Peat, Marwick, Mitchell 6 Co. to be charged to the City of
Bangor for audit services:
School Enhancement Crant $ 675
City Audit 13,750
School Department EM -45 2,200
Food Service 600
Summer food program - 675
CDBG audit. 1,700
Federal Revenue Sharing0
8. Council Order 84-149 -'Cash Surplus/Cash 'Deficit Definition.
The Committee recommended passage of Council Order 84-149.
9. Contribution - Drug S Alcohol Free Graduation Tartu.'.
The Committee approved a transfer of $230 from the Contingent
Account to the Executive Department for the City's contribution
to the 1984 Bangor HighSchoolAlcohol and Drug Free Graduation
party by underwriting the rental fee at the Civic Center for a
reception following graduation.
10. Bids:
a Annual Contract for tiavndr Service. Award made to Bangor
Law ry an C sonars, c e ow r at $.1735/lb.
b. Manhole/Cetchbas in Covers S Rims. Award made to Etheridge
oE� uadry and- IF—acTiine Co. ,
the i low responsive bidder, for a
ental of $8,622.00.