HomeMy WebLinkAbout1994-04-04 Finance Committee MinutesFina a Cmmftt
Wil 4, 1994
Gamittee Menta Present: C. Snllivm, Chair• D. Soucyr P. Rlan:hxsre,
W. �, G. Saldemi
Omvcil %®here Presentx C. Poppet', J. 4ylm
Staff Preamtx
E. Barrett, J. ^�, D. 1ffileyiro
MA. Chalila, B. Shmpfel, M. Petry, D. C}
MeetiM was Called to oalec M 5:09 P.m
1. hate of Flnamial SFatmmnta mtl mwmg R. letter for Ff93 With
City P itox
Gerald '19nily P ffi wxll, Dni 30, 6 Aesociatea tevdaai the mmugment.
letter
for the petird mdixy Jme 30, 1993. First iron revised ie
nmtsrJei weakness ori arvremetl the the lack of raeipts and ottiex souxm
clroifia for T}m 1992 Wemesa Pacing Savor: ml State Pass. It was
clarified trot these st axe nn thio rep= 93 fi they occurred after
July 1, 1992, a 1 i3 tte bast i of o 1993 fiscal tear. The pxWlao
wee cuxFd for the 1993 Maness Racimg 6eason and State Pair.
nuii.tor xsaieasl otter repoxY.aDle oonlitims. ( illorsiOCColn ab
Pal lu� in whethm mvmg�t's reaPams were verifiod hafore being
xePnut; and wiatlire the mxiltox wee satlsfial with
u o is xespommes. Auditor xmprdai tl it 58 nmment
m9's
to cIntent
w cure all def Willes aM [lot t it
plow correctiere [etre
tine. S4mae stere will be tare first its checlmi Ariru3 itis reit audit.
Luring mute ed of se fun& mi lime, W. � mu� ctietMs
O[ "allaarces for to de[nmire heir
aEFSRriateurss't P diO= Sas. nok _-- advisal tlut City Ave
120a� ed� ,for POestablishing �l f iosollectiblex varus of
DaNrnptoies. 3fiat
City xmxe hmvlly tliacomts its receivables ftmn private sectmr do®.
Drimg mvi.eP, of ¢anTa. Crmtxacts, Single Audit Pct, G. ]hltlacri
.en�,.wn hsa Fin r DelaxG®rc would lagide a correct cmgA a..n
officer —wee a mklittmai pcaftim �2 Quarraram respn ttat
d w: eo Of the capital pJj clerk em icing xeorg d to Pmviffi for
greet files. orbs mat of the Capitan Projeotm Clerk is ctorw to [tie
Pm]eota. With tie update of [ire ivtlitech cost � pian, grmta
will be asseasa] approved leMtmr:t mets.
T .F
questions the sciool's aeponee t t t $90,000 deficit v a result of
tinmg diffemnx7 Esther, W t steps can the City tale to cum aldol
depaxamt deficimcies7 4uartarsm adv i that he yet a1 sciml
tusfnees mawg¢ and suggested City mulitoe meet wlth the &;hool
Cmmfttea, also t t a t coal inf,� is befog ircb within tlo
fin n l cacaaiLlg school depatTsont Dalamas. Esther, the:
City Council can wlthlnld Wdget £sods but has mother poo other ttun
persuasion. D. Sexycreat i that a Joint mcetU betluesn ttc 9chw1
C ttea an City Ceusil would be a good. FNrmtt will smlc
verification flan t 6eLoo1 Dep� for cutbg de£icieaies.
Auditor highlighted ftms frw the P tial Stet®ents. Page 17, Note 4
interAUW xs. lvablw aM payables: m page 44. City N ii facility
owes r � al F\uid $299,704 ml Dass park cea general Fool $836,647. A
of J 30, 1993 the City has $500,000 of twat balanw mservs to offset
possible roeRayvont by Uose two funs. FNrmit noted that the currait
budget imceased that asamt to $600,000. Also, City policy cwwznfeg
interbmd bo=awi s is fuf1y cparstir ml an wterp� fun wtsidies
wiii be ircmasgl to bring Arm the ®omits the Gareral Exxi
Page 32, Note 20 l4aim Stats Ne[Sr9hTt Sy bm an page 59 Pim Year
ftwt ical Tr . AidiTnx xevi ed tM scant of unfmtled Pmmia. haofit
obligation $41.9 million, although if allow the msUo[ value of assets at
$60.8 million, the unfuntl i cbllg tion waild he $29.7 million. Harsh
an Quartarsso revisal efforts City hm made to be remnsi £row I4a1m
State Petiranat Sys , ml although bill owes defeats in ¢ ittee, City
will atteupt again in the re Legislative Session.
e $76204Dift ao�meexvs Eatl Balarre has grown to $1,797,207
year,; ap. Target balanra Is $2.4 million to
$4.8 million. ealmce is Just soder 49 (3.759).
H. Dtlon owed to xemmmtl accgx of auditor's report for M993 to
the City C il. Sachs by G. Daldacci. Pries.
2. Camcil Dala< m � cepftal p J� for Amessb J pr
(9,Mnrnm presented itma to tray $20,600 capital outlay appmisiatia�
in the Psoessfrg bmigat to capital prmyan t omiw the foo i will rot be
expx Tiffs fiscal lmar, an Uo capital pJj for aquisitian of nm
oaputer system does not inaluds funds for Aseasing pro =. W. Cohsn
queatim� wheMer other unfu tl l requests frw last tudget pxco s were
rsvie l for fm ding. Berson xespm that to would sot retvmmmd thsse
funs be ass for anvUnet purpme. yfret, fuse were raised once for thin
cpm �J�ir life extatls Uof a
avugh t esUbiislment
fmtls, arl it has rot lost its sued, 1�Jat that v�
esPaiallY with the res systaa which
will not have an asaeaeing �.
D. Saucy mnad rammenation to City �cil to apprvue Doer. Samtln
by G. Oaldacci. Passed.
3. Council Arm autb..lat. g closing Motor Pool reeewes and
appmprtatfine to motor Pool Peaetre yuni
n.^..^�.., prmmurea Irani. stere is a Courcil Order Welch eataDliahed tha
Motor Peel reserve f and w reWires that 2% of the xeplacment value of
vehicles ba set asiae to the due
W budget
proldoam. w rte fisc have lot
been uaade for ea azal ymxa dre w b,Wget probl®e. Tlvs order wools
allw xevmwea in mwsa of meta N be d;oaitei N the food.
w. Cohen thueatimetl wlether thaxe shoild not le a smWet tsswisiau.
m+.t ... resmMai Nat a avast is a mStT foo Ne Concil ab mold
be set on the !lata of a date or a threehold mourn! within the tion
Barrett rotes that he tOWmmnt muttcipat a cl octl in the operation of
Notes al With Ns in m h ter cost o ee anticipate stock would an
internal ad ani food in which time mat of egrip�ut artl stock a woo he
deiseciatei ani rawmai, mil 1. D !Soucy in iecoj of nista ovula be
xeTained within the service fuel. O. Soucy 4ueatlmcd the rtara o
momut of $lw which awld 90 N r y reserve smolt. 9Wrraxaro
reeporxietl S1g0 N $sso thmm i per yeas.
W. eahen aiovtd r®tlation N the city Council N aPy rove mmcil
Older. 3emtrkxl by D. Soucy. passed.
4. BUGcrtae sale of redesied city of Be bod Yfficatza tbrmry,
the 1leaaner's office.
'^ laceemad item ani circulated a lee of Ne food
certificates.
W. e q tio.ai Nether Biaturical Society hes been
contacfod about dmetiat of tie certificates. Qu&rtantro reaper M.
W. Cola, mored approval of the sale of raoamd City of Bmxpr bud
toes • e Society
nit accaPt Ot emK He seconded byD. Soucy.
Passes.
S. Purclmae of Office Purnitme — Health aM welfare
Cha111a prCamltai scan.
Mew lar9az Nan expected xeoponee N flu
clinic, revmum bore e> anticiprtim, and there are uvelgendsd
foods within the b dg t. Ra t is m e lmecceijy a[4¢upriate
unanticipated[ revmwea and use unnpamoi apF¢upriations for Pchasicg
raw furniture at Health aod welfare. W. Cohen m.egfie.en v4ethpt
furniture awls 10 exgDoMMICollY maect. Bmpplme vel Sea.
n.e.+nfotc ueted Nat auppleeatal aplacPriatiau would be by Gcmcil o<tler
eM require two readings.
W. Colas mired recc m tiw N City Council N approve order for
supplmentar appropriation of mmittcilared revames for Ir phase of
furniture at Health 6 Welfare. � by G. saldxci. Pa
lallegrfne Paammed item vAlch is a than yearertimion to corm
Bottling M. at $1,500 per year. This is coLcidentel. to Coca-0ola's
adoption of Union Street Park, ainich iB not emRln9ent upon this contract.
D. Soucy moved appmval of the three year exlenmion of connmm ane
COotrect ffi [M1tion Street aallffeld to Coca-Cola Bottling Co. Ssonh d by
P. BlarcWtte. Passed.
M-
a. Tent Paring Ssxv (mgimer ng)
Pelleginn presmred ra f to maxi contracts to law bidders
Maine Teat aac�, Bane, for auger parbes at $7.50 per veKical foot
(estimated concoct $2,700) and Bill Drilling s Blasting, HzePr for ledga
pr at $2.99 par ve.r:...n foot (estimated contract $3,450).
D. Soucy moved m contracts to leu bid maim Tit Borings, Bracer
for auger prokma at $7.50 per vertical foot (eetiwiad contract $2r700)
mW Bill Drilling c Blasting, Bagot for ledge prxlas at $2.99 per
vertical foot (estimated contract $3,450). Serorced by G. aaMa-ci.
Pessml.
b. Set/yacmm hemi T k (public Services - Sernr Df afoo)
Pellegri and Ferry prammrc reoomoeelation w maxi cmntaact for
pmulmae of jet/� serer truck to low resloneive bfddar, Mexican
Pipeline Supply, South Harpsaell, bid price $149,979 subject to lease
Puchase firerc being arranged and approved.
Pellegrino and Peat' prem,� reasons for rejecting the law bid, as
con-xeepwmive, included In nano dated yacch 31, 1994 in the oon tee
pecl®t. Curxmr vehicle uamnld be user for flushuq culverts and catch
basins.
W. Cohan moved xoo�atimn to City Coocil to mmcd contract for
purclese of jet/vxamm meant truck to lap responsive bidder, rvoericmn
PipmlioG Supply, South HarpsmAl, bid price $149,979 subject to lease
PotImma finmming bsing aaanJod aM appxvued. Secmdxd by D. Soucy.
Passed.
sdjmmred 6:07 p.m.