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HomeMy WebLinkAbout1985-04-04 Finance Committee MinutesFinance Cmsnittee April 4, 1985 at 3:00 p.m. Minutes Present: Councilor Jim Cox, Chaimman Councilor John MSazthy Ccencilor John Gass John Flyro, City Manager Ted Jellison, Finance Director Roger Moody, DiraCCOr Of BueiMSS $erViC23, School Department Stan Moses, Cammnty Develolnent John Lord, Planning Officer Love Pellegrino, Purchasing Agent John Frawley, City Engineer 1. Waterfront Contract. At the past Couneil meeting, Cooncil Order 85-149 was passed autborizing the City to enter into a contract with care, Frenchman an Associates under terms an conitione W be established by the Finance Casnittee. the Planning Officer shouted a draft contract W the Council with their last Agenda Package. He Wicated the only change W that draft has been the inclusion Of two paragraphs W ensure fuming under Community Development and Coastal Zone Managerent. The Committee reannended @prpwal of the waterfront contract. 2. 'Phase III - Architectural Historian Contract. Stan Moses re cestcd the Counittee's approval for the City to enter into • contract with Dr. Oeborab rhom¢aon for Phase III of the work she p oaa9 a year ago. Phases I and II are completed with reports which document the historic information necessary to certify historic structures so they will be eligible for tax credits for investment an for rehabilitation in reuse. Phase III of the contract will amount W $11,440 and it will entail approximately nine xonths of work which will inooive all areas of the City Hot covered by the previous two Mases, Mich were strictly limited W the downtown area. this infarmation will also be useful to the Historic Preservation C ission in defining any possible future local historic districts or certification of those that already exist. 708 of the funding is through tie, State Historic Preservation Commission and the remaining 3% through Community Development funds. The Committee u aninnusly a[proved. 3. Bond Issue Agreement. Based on the Council's workshop Session of April 2, 1985, the Finance Director Prepared a Council Order Mich deletes the FPA Flight Service Station and the Waterfront Ian Acquisition from the bond issue list and changes the Nursing Facility Improvements from $45,000 to $40,000. rhe total bon issue will be $1,575,000 an the entire issue will be sold to the Maine Municipal Bond Bank for a term not W exceed ten years. The O.mmittee recasmodtd approval of the Order an signed a certificate indicating the COMMittee not on this date to discuss the bond issue agreement. -2- 4. Auditor's Report - Accrued Vacation and Teecher's Payroll. The Finance Director indicated that at We last _eating with the auditors there were questions raised concerning the accn xi leave for $418,000 which is predrndnantly City and not tot School and also the accrued payroll of $604,000 which is peed ninsntly School and not City. The problem is a conflict between generally accepted accounting principles and the City's budgetary process. He indicated that if the City were to recognize either or both of these items it would mean raising $1 million in extra tax dollars. the Committee agreed W leave it as it is and treat it strictly as reclass entries for financial statement purposes only. Tie City nanager sugtested that even though the Finance Ccumittee made this recvmiendation that it also have full City Council vote. 5. Bids: sFood and Beverage Conresaion - Golf Course. the Committee approved award of contract to Andrew IeC1aT the only responsive bidder, at $1,250.00 for the to the City. b. Estimated Annual ReWirarent of loan. Annual contract for lawn was approved for C.A. B.. and Bona, the low bidder, at $4.19/cu.yd. c. Kendusk Stream Footbridge. Tne Committee did not approve award of contract W Ewing Construction C ny, t e low bidder, at $81,900.00 pending Rather information regarding the company. The contract was to furnish and install a 220' x 8' footbridge over the Kmnduskeag Strewn. d. oils and Grease. The Committee agreed with the Purchasing Agent's txmerenaation W oantinue the current contract with Bill's Oil Service for another year for purchase of oils and grease for the Motor Pool. The current contract expires on 4/30/85. 6. hryle, Tanner S Associates C ntr%- Nrentben[ #1 - Apron Drainage Trercittee iemmen�ed� a Ccv�1 6rderad by the City Etgineer autborizing the City Manager to Sim Amendment No. 1 W the agreement for professional services pertaining to the study and preliminary design of rehabilitation work on the drainage structure on the heavy duty apron at BIA. the proposed arendvent of $5.225.00 will allow for tot excavation of the concrete pavement in three locations and the evaluation of the joints in those locations and will be incorporated into the overall study. This work was not originally anticipated as part of the original engineering agreement and will result in additional cost. 7. Health Insurance Consultant. Based upon the Ca ittee's authorization, the City went cut for prgwsels for health insurance consultantsthat and recomvronded at three firma be interviewed out of thefive received. The Co mittee is to decide on a date for interview of all three firms. -3- B. Aulitin3, Services. 116 Ch ittee agreed With the FinenCe Director's IBIX11144nd8tiOn to solicit proposals fOr the City's ae al audit report. Mja¢ned at 3:45 p.m.