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HomeMy WebLinkAbout1998-01-05 Finance Committee MinutesFinance Committee Meeting Minums Jammay 5, 1998 Councilors Attending: James Tyler, Michael Crowley, Joseph Baldwa Timothy Woodcock Staff Attending: .Eduard Barrett. Erik Stumpfel, Mike Dyer, Jim Ring, Norm Hartmann, Dan WeRhngton, Ran Heller, Randy Mace, Joe McNeil More Attending: Fred Vardaman, Monegr1c Representatives, Roxame Saucier Meeting convened m 5:00 p.m. 1. Executive Session: Land Acquisition 2, Executive Session: Land Acquisition 3, Bids: DefibriOamr/Manitor/Pacanaker(Fre Department) PMR Tech of lndianapofis, W ($12,300.00) This is additional equipment for the third. The remvuneMation is to go with the low biddmm$12,3W.00. Approved. b. Avcraft Homer Cmt(A'irport Department) Device Corp. of Wmdsor, CT ($29,600.00) Tlds item is a revenue item and is rented In airlines at the Ahpmt. The recommendation is to go with the low responsive bidder. The low bid was 115 the capacity of what was spei d. Approved. C. Slab Stabilization Bass Park/mditurium) Knowles Industrial Services Cory. ofClarham ($19,152.00) This is the first step toget fle door refinished to accept the new floor. This involves pressure grouting of two slabs in order to stop movement or 'card' N the top Blab. Recommendation is to go with the low bidder. Approved. d. Wall Refinishing, Council Chambers (City Hall) Hussey Paint of Hampden ($5,116.00) The recommendation is to go with the low bidder, Hussey Paint. Approved. e. CrawlerlMaer(Motor Pool Department) R.C. Hazelton Company of Cumberland (S37, 000.00) This is a lease -purchase of a dozer to replace the 1984 dozer that is curremly used. The convert dozer will be traded in while there is AW value. The trade in value is $15,800. Thisawmd iscomingentupon City Council appraval ofa Council Resolve to transfer $7,020.00 from the Pquipment Reserve Account m the Motor Pool Equipment Account (Eem#4). Approved. 4, Council Resolve, Appropriating $7,020 from the Motor Pool Equipment Reserve Account for the Lease Purchase of a Crawler Dour This will enable the payment of the first year on the crawler dozer (Item#e). Approved. 5. Council Resohe, Appropriating $30,480($22,000 from the Equipment Reserve Account and $8,480 from the Bus Reserve Account) for Purchase of Transit Bus with Lift There are camently three buses out to bid. Two are being bought by the State on the Semion 3 gam. This would be the third bus bought by the City under a Section 9 grant. The Section 9 Barn is an 8020 funding source. This resolve would appropriate the local match of 20%. Recommendalionapproved. 6. Conveyance of City Land- Essex Street(Ardemon) Mrs. Anderson was unable to attend the meeting due to illness. Mr. Brown, her real estate agent, attended on ho behalf. Until recerly, Mrs. Anderson believed she owned a 50 square foot piece of lend that is part of her from yard, but when the property was fisted for sale, it was discovered that Mrs. Anderson does not own it. Mrs. Anderson is interested in acquiring this piece of lad from the City. Apricehasnotymbecadiscussed. The Assessing Department was consulted and they have assessed the piece of property at $1,200. The Citybmmuseforthispieceofland. Committceapprovedoonveyenceof the property at a price of $1,200. 7. Municipal Quitclaim Deed(Holland) Merrill Merchants paid, on behalf of Thomas Holland, the balance due on a 1995 matured lien on a mobile home and the 1996 our fen before it matured. The clerk accepted the money without collecting the 190 and 1998 pace, This was an once. Because the money on the Holland property was unconditionally accepted, it is suggested that the City issue the municipal quitclaim deed. Approved. 8. Rich's Bankruptcy (Legg) City Solicitor Erik Stumpfel explained the Rich's bankruptcy (Chapter 11) in 1996. They owed fiscal 96 taxes at that time, a balance of V2,000. They made two subsequent payments loading $11,000, which is essentially what they owed. However, in the mention, fiscal 9'1' taxes were assessed wood Nem They later coawerted to Chapter 7, which is a liquidation. They are offering the City approximately $9,200 to settle out their total account, which includes all the fiscal 97 hews plus a $1,200 balance they owe on then sewer bill. The situation is that even though the City's claim for taxes is not subject to discharge in beMauptcy, if the City is not paid out of the bankruptcy estate, there will be no payment because Chapter 7 will exhaust the esseh of the corporation The 97 taxes have afist priority, the 96 taxes have an eighth priority. They are entitled to make the City rc-allocate the payments on the 96 taxes which were made post petitioned to the 9'/ [ares. If it is figured what is owed on the City's admbistrative claim, after the adjustments have been made, it comes to about $50 less than what is being offered and on that basis, Erik recommends that the City acoept Ne curtent offer. Recommendation to accept the cument offer is approved 9. Order, Authorizing the Aa[ablishmem of a Capital Project for flat Installation afArvanatic Door Openers m City Hall and to Upgrade the City Hall Telephone System This late transferfunds to install openers atthe sidecamnceof City Hag. Dave Pellegrino bas already sem mut for bids and has received back quotes for $2,402. The recent installation of voice mad has caused some problem for the company installing it They found that the analog phones chat the City has will not activate the message figh. Parecutel CommuMcations Systems gave two options. The fust woultl be that they would in" the necessary equipment to fight up the fight on the analog phones at no cost to the City, sothey would have nest their obligation to make the warrant work As a second alternative, they, indicated that they would provide the cards needed b the system to support more digital phones if the City bought the digital phones. That trees up some of the system for melog lines which are needed for computer access. Staff feels that the best .long term option is to upgrade the phone system end have the additional porta evadable to support the analog system needed for computers as opposed to having then bean rise equipment aro cost to the Cay to make the lights light up. This Order would Imager money within the capital fund. Approved recommendation. With an father business to discuss, the meeting adjourned M 5:47 p.m.