HomeMy WebLinkAbout1996-01-22 96-87 RESOLVECOUNCIL ACTION
Date: 1-22-96 Item No 96-8]
Item/Subject: RBSOLW, Making an Appropriation of Unanticipated
Revenues to the City Assessor's Office for
Purposes of Conducting a Partial Audit of Personal
Property Tax Accounts
Responsible Department: Assessing
(:nNeGn[ery: At the recently held Assessor's Workshop, City Assessor
Ben Birch reviewed with the Council his proposal to have G 6 A
Associates perform selected audits of certain personal property accounts
with questionable valuations. As noted in the Assessor's Workshop and
as originally discussed with the Council during last year'a budget
process, we
are
concerned u
regarding the adequacy of the current personal
property tax r records ailable in the Assessor's Office. Numerous
businesses do not regularly report their personal property. In
addition, questions exist regarding the accuracy of reports which are
filed with the Assessor's Office.
During last year's budget process, the need for such an audit was
discussed. We estimate the full cast of auditing all personal property
cards for the City of Bangor to be approximately $90,000. At that
time, the Council discussed providing $15,000 to the Assessing Dept. to
begin this process and to provide us with better information regarding
what the affect of a full audit would be.
At the last Finance Committee meeting, the Committee recommended that we
proceed with this project. Funds are available from supplemental
assessments which have been issued so far this year. In total,
approximately $30,000 in supplemental asents have been issued this
year. Approximately half of this amountissthe result of supplemental
assessments and penalties levied against property owners who have
removed their property from tree growth.
)d2q:YYSIdPYY/Nd:'4
I would recommend that we proceed with this project. Based on the
Assessor's r of the situation, we have the potential of realizing
significant additional revenue by improving the accuracy of our personal
property records. This audit will allow us to determine exactly how
accurate these records are and give us a basis for projecting the impact
which a full audit and review might have. /y n „_ ,
Associated Information: Resolve, Memorandum from the City Assessor
Budget Approval:
Legal Approval:
CTT�YSOEICITOR
_Introduced For
Passage
First Reading Paga_of_
Referral
96-8I
eae-gaed co Councilor Blanetecre January 22, 1996
CITY OF BANGOR
(TITLE.) �RCW&M ...........Making ....................._..._..._..._....U...n..a...n_t...i_c..i_p..a..t...e...d
...._....._...._.....
._..._.._
Revenues to the City Assessor's office for purposes of Conducting
a Partial Audit of Personal property Tax Accounts
By at(.bnnml of Wa at OfBoypor.
AMOLVED,
the amount of $15,000 is hereby appropriated to
account number 1006-73010000 for purposes of funding a partial
personal property record review. This appropriation shall be
funded from certain unanticipated revenues which have resulted
from supplemental tax assessments. Revenue account 1307-41010000
shall hereby be increased by $15,000.
96-8]
1N CITY COUNCIL q E$ Q 1. Y E
January 22, 1996
First Reading
Making an Appropriation of Unanticipated
CITY CLEM Revenues to the City Assessor a Office
for the Purpose of Conducting a Partial
IN CITY COUNCIL Audit of Personal Property Into Accounts.
February 12, 1996
Passed gm 4U' M--I/�/
CITY CLEAN e03 1�'-
96-87 at
cin of „ly
ni{>N, MAwE pECE1�Efl Manor
SUFFlUE., p
30,01
SEP$INGOEPARTMENT,4,m
Be,JrAawmsor
EiianSmmfirpreinear
EarlSherwood, AppairecM1. January 30, 1996
Ry S. Draw, ud/*.
flhontla Jordan, Access Cieh
TO: EB BARRETT e
FROM: BEN BIRCH
SUBJECT: MONIES APPROVED FOR PERSONAL PROPERTY AUDITS
Per direction given at last night's Council Workshop, I am writing this
to request the transfer of $15,000 into the Assessing Department's bud-
get. As mentioned at the workshop, this amount was approved in the fiscal
year 1996 budget to be used for audits of certain personal property
accounts with questionable valuations. As this has not been a prior bud-
geted line item, please advise what account number will be assigned.
I indicated at the workshop, I would like to have G 6 A Associates
perform the audits. I believe it was
stated, in order for G S R to be
selected and to have the work being as s possible, the Finance
Committee would have to approve bypassing the requests for PFA'S route.
If this is correct, will I need to prepare any special paperwork for this
process to begin as soon as possible?
Lastly, I have contacted G 6 R Associates and the following time sche-
dule has been set up:
March 1. 1996, on or about, Gail Gantick of G d R Associates
will arrive in Bangor to assist in determining what partic-
ular accounts will be audited. Also at this time signing
of Paperwork (contract) will be finalized.
April S. 1996, on or about, Gail Gantick of G S R Associates
will return to cosmeence auditing businesses.
May 15, 1996. Hopefully, the FY '97 personal property declara-
tions forms will have been returned to the Assessing Dept.
June 1. 1996, on or about, final figures should be in on the
audited accounts to be used for the FY '97 assessment Period.
Fail Bangor City Councilors