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HomeMy WebLinkAbout2012-09-05 Finance Committee Minutes FINANCE COMMITTEE September 5, 2012 at 5:00 p.m. Minutes Councilors: Gratwick, Durgin, Blanchette, Gallant, Baldacci Staff: Cyr, Currier, Wardwell Others: 1. Consent Agenda a. Report of Bids Awarded by Staff – August 2012 Finance Director Cyr said that the bids involved are for a hot tack distributor at Public Works and personal protective equipment City wide. b. Update on Used Equipment Purchase Within procurement guidelines, Bob Dawes, Feet Maintenance Supervisor has authority to procure used vehicles. He purchased a 2008 Ford F250 4x4, replacing a 1997 Ford F250 pickup with 85,000 miles. The cost was $20,900. A motion was made to move these items to staff recommendation, it seconded and approved. 2. Bids/Purchasing a. Mildred/Nason Sewer Rehab Contract #2 – WWTP/Engineering – Gardner Construction - $195,462 Finance Director Cyr said that this is the beginning of the rehabilitation of the City’s Dow Trunk Line which is in need of rebuilding. Cyr added that this will be done in two phases because of how the lines run and the properties they cover. This part of the contract (#2) is for the road work, installation of manholes, the pits for the upcoming pipe-bursts and reconnecting services for the homes affected. The recommendation is to award contract #2 to the low bidder, Gardner Construction in the amount of $195,462. A motion was made to approve, seconded and approved. b. Mildred/Nason Sewer Rehab Contract #1 – WWTP/Engineering – Cyr described this as part 2 of the project which is the pipe bursting itself. They enter the lines creating a new sewer line within the existing broken structure. This is specialized work and only 1 bid was received by Ted Barry Co. in the amount of $131,555. A motion was made, seconded and approved. c. Asset Management Software – WWTP – Infrastructure Technology - $31,160 Cyr said that the folks in the Engineering Department and the Sewer Maintenance Department have been researching options for this software. They have actually been able to demo some of the equipment. Together, the GIS Staff, Sewer Maintenance and Engineering Department, three proposals were received. They made a recommendation based on the overall usability. The recommendation is to purchase the I.T. Pipes. A motion was made to approve, and was seconded. d. Request to Waive Bid – Guardrail Installation – Public Works – C.A. Newcomb - $11,678 Cyr explained that there are no other contractors in the area for this job. We’ve used C.A. Newcomb for many years and have been happy with their work. The recommendation is to waive the bid process and award the contract to C.A. Newcomb in the amount of $11,678 for the installation of 275 ft. of guardrail on Ohio Street. A motion was moved, seconded and approved. 3. Order, Authorizing Application for a $50,000 Maine Coastal Community Grant Cyr explained that this would authorize us to apply for this grant in order to rejuvenate a 500 ft. section of the Penjajawoc stream. It is meant to increase our stream connectivity for resident fish and species. We would provide a 25% match. We are looking only for authorization to apply for this grant. If we were awarded this grant, it would have to come back to Council for appropriation. A motion was made, seconded and approved. 4. Order, Authorizing Application for a $15,000 Grant from MEANG’s Education and Outreach Program ndrd Cyr said that this is the 2 or 3 time that we have applied for grant funding through the Maine Air National Guard’s Education Outreach Program. We continue to look at education and outreach to the Birch Stream Watershed This grant does not require a local match. Gallant moved to Staff Recommendation, it was seconded and approved. Committee adjourned at 5:20 p.m.