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HomeMy WebLinkAbout2012-09-17 Finance Committee Minutes FINANCE COMMITTEE September 17, 2012 at 5:55 p.m. Minutes Councilors: Gratwick, Durgin, Blanchette, Gallant, Baldacci, and Weston Staff: Cyr, Conlow, Heitmann, Higgins, Willette, and Morgan Others: Neff (BDN) 1. Consent Agenda a. Update on Emergency Purchases – Airport Fuel Farm Baldacci moved to staff recommendation, it was seconded and approved. 2. Bids/Purchasing a. Transient Vessel Dock #4 – Engineering – Wyman & Simpson - $147,755 Finance Director Cyr explained that the City was awarded $100,000 in grant funds that required a 33% match therefore $33,333 was earmarked from Community Development funds. The State of Maine’s requirement is to award the bid in total, and as grant recipient we go back to bidder to reduce the scope of work. In this case, that would result in the removal of 5 of the float pieces, but still a significant expansion of our dock facilities. Gratwick asked for further detail on the dock. City Engineer Art Morgan said that Dock #4 is the recreational boat dock, which is wooden and sits on floats. It is located adjacent to the parking lot next to the Harbor Master’s building. A Motion was made, seconded and approved to accept the bid. b. Waterfront Park Concert Venue – Phase I – Gardner Construction - TBD Initial bids exceeded established budget, staff met with the low bidder to consider scope revisions. Finance Director Cyr said that the low bidder was Gardiner Construction who we have had positive experiences with in the past. She also said that staff met with Gardiner Construction recently and developed a list of scope reductions. These reductions were later relayed to Alex Gray of Waterfront Concerts in detail. Gray agreed with the reductions. The major changes are to not use pavement for back of building; and to not install under drains before placing the concrete. The total amount of appropriated funds is $650,222. With the reductions, it would bring the cost down to $648,000 which is within budget and is the recommendation going before the Committee. Although the other councilors were in favor of this proposal, Gratwick doubted this motion due to Waterfront Concert’s uncertainty with regard to financial participation with the project. Due to the doubt, Durgin took a vote with an outcome of 4 in favor and 1 opposed, so the motion was carried. c. Fire Alarm Installation – Fire – CC Electric - $34,943 Cyr said that 5 proposals were received, all were thoroughly reviewed and the recommendation is to award CC Electric, as their proposal best served the City. Baldacci moved to approve CC Electric, it was seconded and approved. d. Request to Waive Bid Process – Parks & Rec – Chiller Rehabs – Trane - $32,000 Cyr described that as part of the budget process this year, Council approved approximately $60,000 for “rehabbing” the existing chiller unit at Sawyer Arena, which has been there since 1994. The cost to replace the chiller would be extremely high, so a recommendation was made by Trane, the manufacturer, to rebuild the unit. This would allow us to avoid replacement costs and the unit is expected to last several more years as a result. A motion was made to move staff recommendation to waive the bid process, it was seconded and approved. 3. Executive Session – 36 MRSA Section 841 (2) – Hardship Abatement Appeal 4. Open Session – Decision – Hardship Abatement Appeal Motion to approve staff recommendation, it was seconded and approved. 5. Executive Session – 1 MRSA Section 405 (6) (C) – Discussion of Disposition of Property Committee adjourned at 7:00 p.m.