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HomeMy WebLinkAbout2013-08-19 Finance Committee Minutes FINANCE COMMITTEE August 19, 2013 5:43PM MINUTES Council Members: Sprague, Baldacci, Durgin, Nealley, Blanchette, Civiello, Longo Staff: Cyr, Conlow, Caruso, Lucas, Bird Other: Kinghorn 1. Consent Agenda a. Resolve 13-271, Appropriating $579,000 in US EDA Grant Funds for Aircraft Paint Facility at BIA b. Resolve 13-273, Appropriating $91,480 in TSA Grant Funds for Pre-Project In- line Baggage Project Costs c. Resolve 13-274, Appropriating $3,200,000 in PFC Funds for Electrical Upgrades and Domestic Terminal Renovations d. Resolve 13-275, Appropriating $1,689,163 in FAA and $93,843 in MDOT AIP Grant Funds – Canal Fill Wildlife Abatement Project e. Resolve 13-276, Appropriating $,672,307 in FAA and $37,350 in MDOT AIP Grant Funds – Subsurface Drainage and Runway Guard Lights f. Resolve 13-277, Appropriating $154,668 in FAA and $8,140 in MDOT AIP Grant Funds – Video Inspection and Design Repairs – Airfield Drainage g. Order, Authoring Application for a $150,000 MDEP Grant – Bio-retention Cell in Sunny Hollow Development h. Workout Agreement – 68 Silver Road – Bell i. Ratification of Mobile Data Terminal Purchase Councilor Baldacci moved, Councilor Longo seconded, approved and recommended to City Council. 2. Bids/Purchasing a. Rock Salt – Public Works – International Salt Company - $262,050 Finance Director Cyr stated that staff recommendation is to award the contract to International Salt Company. While they were not low bidder, the City has had no experience with the low bidder (neither has Brewer) and the salt that was shown was not up to specifications. Councilor Sprague moved, Councilor Baldacci seconded, recommended to City Council. b. Energy Supply Contracts Finance Director Cyr explained the process by which Maine Power Options (MPO) selects a power supplier for a 3 year contract. Since deregulation the City has been able to contract for electricity supply and has MPO for that purpose. MPO negotiates contracts with a supplier and it is fixed pricing for the life of the agreement, which includes all regulatory fees. The City is able to manage peak usage where possible through a notification form MPO. Under this arrangement there are no fees if we close an account. The City currently has 3 contracts; streetlight, medium service and large service accounts. The current contract with MPO is set to expire, while the City could go out to bid for our own service supplier but do not possess the necessary technology knowledge to undertake this on our own. We would recommend hiring a highly rd experienced 3 party to represent us and manage the process. For those reasons, staff recommendation is that the City continues to work with MPO for the negotiation of electricity supply contracts. Councilor Baldacci moved, Councilor Nealley seconded, recommended to City Council. 3. Discussion of Optional Cultural Investment Fund Vice Chair George Kinghorn of the Commission on Cultural Development stated that this optional investment request certificate will be accompanying the utility/sewer bill in hopes it will help raise additional funds for marketing and other things for cultural events, etc. Councilor Baldacci suggested that the letter include information as to how donations will be used. Councilor Nealley suggested that the t levels of donations be named and to include an anonymous option on the form such as a check box. It was proposed that the letters be sent to anyone who receives sewer and tax bills which is a broader list. Also Councilor Sprague suggested using Downtown Bangor’s Facebook page to reach renters who don’t receive those bills. Councilor Blanchette stated that at the end of the form there should be a statement saying “this donation is tax deductable”. Councilor Sprague moved staff recommendation, Councilor Baldacci seconded, recommended to the City Council. Jason Bird will update the form with the additions from this meeting’s discussions. 4. Discussion of City Hall Roof Finance Director Cyr explained that it has been recently discovered that the roof at City Hall needs to be replaced. The current roof was installed in 1999 and was said to have a 10 year life. Staff recommendation is to replace the roof with a rubber membrane that would have a 30 year life. At this time we do know that the roof needs to be replaced, what is unknown is any other damage that may be found when it is replaced. Based on initial estimates, the cost could range from $250,000 to $300,000. While this was not anticipated, the recommendation would be that the project be funded with general obligation bonds. Councilor Longo asked if there was any other project that we could piggyback with the roof such as windows. Councilors discussed many different options regarding windows. More research needs to be done before we move on the windows. We need to look at the overall building and future plans before we do anymore renovations, etc. Recommended to the City Council. Adjourned at 6:30PM