HomeMy WebLinkAbout2013-12-16 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
December 16, 2013 @ 5:00 pm
Council Members: Durgin, Nealley, Gallant, Blanchette, Graham, Civiello, Sprague,
Plourde
Staff: Cyr, Wardwell, Conlow, Lucas, Hathaway, York
Others:
1. Executive Session – 1 MRSA Section 405 (6)(E) – Consultation with
City Attorney – Contract Negotiation
2. Bids/Purchasing
a. Request to Purchase from State Contract – Mobile Data Terminals – Police
Finance Director explained the recommendation to the upgrade the Mobile Data
Terminals in the amount up to $18,000 and piggy backing on the State Contract.
Councilor Durgin moved, Councilor Nealley seconded, so approved.
b. Update on Purchase of Fire Engines
In August of 2013 the Council authorized the staff to negotiate with Pierce
Manufacturing for the purchase of two fire engines. This has been bonded in a
previous year and it has been agreed to bond a little bit more this year in order to
purchase both engines. Total price for the two engines is $814,390. This exceeds the
amount first authorized by $14,390 so staff would like the Finance Committee’s
approval to authorize the extra $14,390 for this purchase.
Councilor Durgin moved, Councilor Nealley seconded, so approved.
c. Single Stream Recycling – Public Works – Pine Tree Waste - $111,500
Director Cyr stated that this proposal was brought to the Infrastructure Committee
about a month ago. At that time there was concern about comparing weekly vs.
biweekly pick up but we couldn’t go back and ask proposers to resubmit proposals.
After looking over the proposals received it is staff recommendation to award the
contract to Pine Tree Waste for biweekly pick up, which represents the best savings for
these services especially with another hard budgeting session coming up this year.
Councilor Durgin moved staff recommendation, Councilor Blanchette seconded, so
approved.
d. One Year Contract Extension – Snow Plowing – BanAir – Northeast Facilities
Management
Councilor Gallant entertained a motion to excuse himself from Item d, Councilor Durgin
moved, Councilor Nealley seconded, so approved.
Director Cyr explained that with the changes in the Purchasing Department, snow
plowing was missed and not put out to bid. It is staff recommendation that there be a
one year contract extension with the current company, Northeast Facilities
Management, with prices unchanged for this year.
Councilor Nealley moved, Councilor Durgin seconded, so approved.
Councilor Blanchette asked City Manager Conlow if there are steps being taken to
assure that this won’t happen again with BanAir contracts, etc. City Manager Conlow
assured her that steps were being taken and that there would be procedures put in
place so other contracts are not missed.
Adjourned at 5:42pm.