HomeMy WebLinkAbout2014-11-17 Finance Committee Minutes
FINANCE COMMITTEE MINUTES
November 17, 2014 @ 5:15 pm
Council Members: Blanchette, Nealley, Civiello, Baldacci, Graham
Staff Members: Cyr, Conlow, Dawes, Wardwell
Others:
1. Consent Agenda
a. Report of Bids Awarded by Staff – October 2014
Finance Director Deb Cyr stated there was one bid awarded by staff and that was the
Roof Repair at 110 Hildreth Street. The bid was awarded to the low bidder, Hanel
Brothers in the amount of $14,630.
b. Resolve 15-006, Appropriating $150,000 in EPA Grant Funds for Capehart
Brook Restoration Phase II
Director Cyr explained that this is additional EPA funding that the City can qualify for to
make stormwater improvements within Capehard Brook Watershed.
c. Resolve 15-007, Appropriating $42,000 in EPA Grant Funds for Arctic Brook
Assessment & Watershed Management Plan
Director Cyr explained that this is different than the previous one because you can get
319 monies (actual money to construct the stormwater improvements) but first there
has to be an assessment and watershed management plan in place.
Councilor Nealley moved, Councilor Baldacci seconded, so approved.
2. Bids/Purchasing
a. Front End Loader – Public Works - Nortrax - $188,500 ($73,500 lifecycle cost)
Director Cyr explained that this is using the lifecycle cost process which allows us to
keep the age of our fleet down which decreases maintenance costs and having to
replace equipment on a yearly basis. Staff recommendation is to award the contract to
Nortrax in the amount of $188,500 but it will end up being $73,500 after the buy back
in 5 years.
Councilor Baldacci moved, Councilor Nealley seconded, so approved.
b. Request to Waive Bid Process – LED Street Lights – Gilman Electric
Director Cyr explained we have asked to waive the bid process because Public Works
Director Dana Wardwell has discovered that Efficiency of Maine still has a rebate
program for LED Street Lights. We currently have a contract for lights and ballasts and
our vendor can provide us with the 51 LED Street Lights that we need for a total cost of
$108. We will pay Gilman Electric for just under $16,000 and receive reimbursement
from Efficiency of Maine for $15,800 and the Public Work staff will replace these 51 low
sodium blubs with the new LED street lights. We estimate our annual electrical cost
savings from this switch to be $3,263.
Councilor Graham asked how many lights are left to switch over to the new LED light
bulbs. Director Wardwell said approximately 3,000. We have not replaced them all due
to the fact that we have to wait for PUC needs to set a rate for LED lights. Bangor
Hydro was called and they are working on it stated Director Wardwell.
Councilor Nealley moved, Councilor Baldacci seconded, so approved.
Adjourned at 5:25pm.