HomeMy WebLinkAbout2016-05-16 Finance Committee Minutes11111! IFdjF�ITVVLIWi I-IF041111414 '911 Councilors in Attendance: Nichols, Nealley, Durgin, Graham, Plourde, Perry, Sprague, Baldacci Staff in Attendance: CyrConlow,, LittleBeaton,, Theriault, Wardwell, Collins 1. Bids/Purchasing a. Boarding Bridge & Terminal Hold Area — Airport — Sheridan Corporation - 1,,421 Motion made and seconded to recommend contract award to City Council. Motion passed unanimously. Motion made and seconded to recommend contract award to City Council. Motion passed unanimously. Staff updated the Committee on the recent contract award for LED streetlight fixtures. A lower bidder's fixture was determined to be eligible for rebate through Efficiency Maine. This bidder was located in MA and had a 3-4 week delivery time frame and the proposed pricing was $7 less per fixture. The bidder the contract was awarded to is a local bidder who can provide fixtures in a more timely manner, including stocking for us. The total price difference was $910. Staff would have recommended the contract be award to Gilman even if aware of the eligibility of the lower priced fixture. The Committee did not indicate any need to revisit this contract award. 5MMESUMAM Iff-MIM-0 Staff requested permission to purchase $10,800 of receptacles from O'Brien & Sons for installation in downtown. This vendor was used for the purchase of other receptacles in the downtown and in order to ensure consistency, staff is requested to utilize this vendor for this purchase as well. Motion made and seconded to approve the purchase from O'Brien & Sons. Motion passed unanimously. 1 111111111 !111 11111111 111 II;J II!!!1 Staff reviewed a request to write off $6,759.24 of personal property taxes assessed to five businesses that are no longer in business. Many of these businesses have been closed for some time but as Assessing was not notified the City continued to assess them. The collection of personal property taxes is a much more difficult task and Treasury and Legal staff are working on a process to increase our efforts in this area. In the past, Assessing would automatically increase the value of personal property if no declaration was submitted. This practice is changing. In addition, the Assessing department is placing an emphasis on identifying these accounts earlier. Lastly, staff reviewed the collection rates of personal property taxes. Th review shows a good collection rate. i Motion made and seconded to approve the staff recommended write offs. Motion passed unanimously. Mecr�- -7119=Mf Staff reviewed General Fund revenue and expenditures variances through March 2016. Revenues are on track to meet budget projections for 2016. number of expenditures variances were identified and discussed. Most variances are related to timing. I Councilor Baldacci asked if the City expected to be in a position of funding reserves from unassigned fund balance based on the results of FY 2016. Staff indicated that it is likely the City's fund balance will increase at the end of the year, but shared that the Council has approved the use of some of the anticipated savings to fund an Energy Efficiency pilot program and the purchase of an armored vehicle. WNWOW