HomeMy WebLinkAbout2016-05-16 Finance Committee Minutes11111! IFdjF�ITVVLIWi
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Councilors in Attendance: Nichols, Nealley, Durgin, Graham, Plourde,
Perry, Sprague, Baldacci
Staff in Attendance: CyrConlow,, LittleBeaton,, Theriault, Wardwell,
Collins
1. Bids/Purchasing
a. Boarding Bridge & Terminal Hold Area — Airport — Sheridan Corporation -
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Motion made and seconded to recommend contract award to City
Council. Motion passed unanimously.
Motion made and seconded to recommend contract award to City
Council. Motion passed unanimously.
Staff updated the Committee on the recent contract award for LED
streetlight fixtures. A lower bidder's fixture was determined to be eligible
for rebate through Efficiency Maine. This bidder was located in MA and
had a 3-4 week delivery time frame and the proposed pricing was $7 less
per fixture. The bidder the contract was awarded to is a local bidder who
can provide fixtures in a more timely manner, including stocking for us.
The total price difference was $910. Staff would have recommended the
contract be award to Gilman even if aware of the eligibility of the lower
priced fixture. The Committee did not indicate any need to revisit this
contract award.
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Staff requested permission to purchase $10,800 of receptacles from
O'Brien & Sons for installation in downtown. This vendor was used for
the purchase of other receptacles in the downtown and in order to
ensure consistency, staff is requested to utilize this vendor for this
purchase as well.
Motion made and seconded to approve the purchase from O'Brien &
Sons. Motion passed unanimously.
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Staff reviewed a request to write off $6,759.24 of personal property taxes
assessed to five businesses that are no longer in business. Many of these
businesses have been closed for some time but as Assessing was not
notified the City continued to assess them. The collection of personal
property taxes is a much more difficult task and Treasury and Legal staff are
working on a process to increase our efforts in this area.
In the past, Assessing would automatically increase the value of personal
property if no declaration was submitted. This practice is changing. In
addition, the Assessing department is placing an emphasis on identifying
these accounts earlier.
Lastly, staff reviewed the collection rates of personal property taxes. Th
review shows a good collection rate. i
Motion made and seconded to approve the staff recommended write offs.
Motion passed unanimously.
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Staff reviewed General Fund revenue and expenditures variances through
March 2016. Revenues are on track to meet budget projections for 2016.
number of expenditures variances were identified and discussed. Most
variances are related to timing. I
Councilor Baldacci asked if the City expected to be in a position of funding
reserves from unassigned fund balance based on the results of FY 2016.
Staff indicated that it is likely the City's fund balance will increase at the end
of the year, but shared that the Council has approved the use of some of
the anticipated savings to fund an Energy Efficiency pilot program and the
purchase of an armored vehicle.
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