HomeMy WebLinkAbout2017-02-06 Finance Committee MinutesFINANCE COMMITTEE MINUTES
February 6, 2017
Councilors in Attendance: Tremble, Baldacci, Faircloth, Perry, Sprague,
Nealley
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1. Consent
a. Emergency Purchase — Airfield Lighting System Hardware
Motion made and seconded to accept report of emergency purchase. Motion passed
unanimously.
2. Bids/Purchasing
a. Ladder Truck Purchase Update
Motion made and seconded to continue with the process to acquire the ladder truck
directly from Pierce Manufacturing per Council Order 16-374. The total negotiated cost
for the fully equipment truck is $1,170,229, below the budget of $1,200,000. This price
will require a 100% prepayment and the truck would be ready for delivery in 10 months.
Motion made and seconded to move forward with finalizing the purchase. Motion
passed unanimously.
b. Request to Waive the Bid Process — WWTP — Scada Equipment Upgrade - $27,136
Motion made and seconded to approve the expenditure. Motion passed unanimously.
c. Request to Waive the Bid Process — Police — Tru Narc System - $24,131
Motion made and seconded to approve the expenditure. Motion passed unanimously.
3. Amendment to Master Transaction Agreement — BNRC
This item is a follow up to a recent pre -council meeting, regarding the funding of the
balance of the capital contribution for improvements to the facility at 103 Texas Avenue,
as required under the Master Transaction Agreement the City executed with Bangor
Nursing and Rehabilitation Center. The amendment will clarify the expenditure of the
balance of the funds between the operations of the Nursing Facility and the portion
rented by the City for the Public Health & Community Services Department.
Motion made and seconded to recommend the amendment to the City Council. Motion
passed unanimously.
4. Presentation of FY 16 Audit — Runyon, Kersteen & Ouellette
auditorsThe City's external - - -d the results of theFY 2016 audit.
reviewed included general fund revenue and expenditure variances, and fund
balances. In addition, the auditors reviewed the City's A133 and MAAP audits as
well as the management - - All reportsare available on website
well as a copy of the power point presentation.
5. Authorizing Transfer of $1,600,000 from Unassigned Fund Balance
This transfer allows the City to fund its current capital needs without impacting the
upcoming FY 2018 tax rate. As a result, it is recommended that $1,600,000 be
transferred for the following purposes; $663,386 to the Improvement Reserve to fund
anticipated capital needs for FY 2018; $300,000 to the Bus Replacement Fund to fund a
portion of the local share of the recently award FAST grant that provided funding for 4
new busses; and $636,614 to a capital project to fund the final costs anticipated under
the Master Transaction agreement related to the facility at 103 Texas Avenue. If
approved the unassigned fund balance will drop to approximatley $9.7 million which
represents 10.45% of the 2016 operating budget, which is within the limits established
by the City Charter.
6. Executive Session — 36 MRSA Section 841(2) — Hardship Abatement
7. Open Session — Hardship Abatement Decision
Motion made and seconded to approve the hardship abatement as recommended.
Motion passed unanimously.
Meeting adjourned at 6;40 pm