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2017-07-27 17-259 AS AMENDED CITY COUNCIL ACTION 07/27/2017 17-259 : drifik 4,, Council Meeting Date: 07/27/2017 -`F : .- .iit,'w Item No: 17-259 a�r,,o .tz ,�ry Responsible Dept: City Manager �grED,F� Lot: Requested Action: Resolve Ma p/ N/A Title, Resolve Amending the FY 2018 Budget(General Fund, Airport and CIC) to add an Additional $60,000 in Funding for the Convention and Visitors Bureau Summary This order amends the FY 2018 Budget to add an additional$60,000 in reimbursement funding for the Convention and Visitors Bureau(CVB)to be paid for from the Cross Insurance Center,Airport,and the General Fund. Currently,the City funds$60,000 for the CVB through the downtown TIF and General Fund. This year the CVB has requested additional funding for the purpose of attending trade shows and to develop additional marketing materials in support of the trade shows and marketing. In the past, the CVB staff have attended trade shows as part of the State of Maine Tourism Bureau attendance. That has meant that they are required to represent the entire state as opposed to just the Bangor Region. The request is for additional$45,188 in funding to attend trade shows only representing the Bangor Region. The remaining$14,812 will be used for general marketing operations which would need to be funded out of the general fund as it is not directly attributed to either the Airport or the CIC. The following show attendance and marketing costs were requested: Airport: $12,900 Attend Market Discover New England 1,250 2,200 AAA Norther New England 1,500 1,800 Adventure Travel Show 4,350 1,800 Cross Insurance Center: $32,288 Independ Plan Educ Conf 2,232 8,000 Small Market Meetings 1,265 4,500 Connect New England 406 4,500 Connect National 5,885 5,500 If approved,this will take the total funding for the CVB from the city to$120,000. Staff recommends that the fund be appropriated from the following budgets:Airport-$12,900; and Cross Insurance Center$32,288;and General Fund-$14,812. Committee Action Committee: Meeting Date: 07/27/2017 Action: For: Against: Staff Comments&Approvals This was reviewed by the Council in a workshop City Manager City Solicitor Finance Director Introduced for: New Business Aim AS AMENDED 4rx:46.44_ 41.1 CITY OF BANGOR RESOLVE 07/27/2017 17-259 _YiL* Date: 07/27/2017 o ,13 ;, w Item No: 17-259 °Rgrs.* Assigned to Councilor: Nealley Amending the FY 2018 Budget(General Fund, Airport and CIC) to add an Additional $60,000 in Funding for the Convention and Visitors Bureau WHEREAS, The State of Maine delayed approval of their 2018-2019 budget; and WHEREAS, the City of Bangor, as required by Charter, approved its budget before June 30, 2017; and WHEREAS, Due to the delay in approving the State Budget, the City delayed making final determinations on additional program expenditures. WHEREAS, the City approved the fiscal year 2018 CVB contribution in the amount of$60,000; and WHEREAS, The CVB has requested an addition $45,188 to attend trade shows and produce marketing materials; and WHEREAS, The CVB has requested an additional $14,812 in general marketing operations. Be it Resolved by the City Council of the City of Bangor that, To amend the FY 2018 budget to include an additional $45,000 for the Convention and Visitors Bureau for the sole purpose of attending trade shows and producing associated marketing materials, said funds to be provided to the Convention and Visitors Bureau upon documentation of the expenditures and to be funded from the Bangor International budget in the amount of$12,900 and $32,100 from the Cross Insurance Center budget. Be it Further Resolved by the City Council of the City of Bangor that, To amend the FY 2018 budget to include additional funds not to exceed $15,000 from the City's General Fund for the Convention and Visitors Bureau for the sole purpose of general marketing operations of the Convention and Visitors Bureau in the form of matching funds received by the Convention and Visitors Bureau from other municipalities during fiscal year 2018. CITY COUNCIL ACTION 07/27/2017 17-259 41, Council Meeting Date: 07/27/2017 o ��,,�� Item No: 17-259 '70`7;'•4-- Responsible Dept: City Manager or4rE� Action Requested: Resolve Map/Lot: N/A Title, Resolve Amending the FY 2018 Budget (General Fund, Airport and CIC) to add an Additional $60,000 in Funding for the Convention and Visitors Bureau Summary This order amends the FY 2018 Budget to add an additional $60,000 in reimbursement funding for the Convention and Visitors Bureau (CVB)to be paid for from the Cross Insurance Center,Airport,and the General Fund. Currently,the City funds$60,000 for the CVB through the downtown TIF and General Fund. This year the CVB has requested additional funding for the purpose of attending trade shows and to develop additional marketing materials in support of the trade shows and marketing. In the past, the CVB staff have attended trade shows as part of the State of Maine Tourism Bureau attendance. That has meant that they are required to represent the entire state as opposed to just the Bangor Region. The request is for additional$45,188 in funding to attend trade shows only representing the Bangor Region. The remaining $14,812 will be used for general marketing operations which would need to be funded out of the general fund as it is not directly attributed to either the Airport or the CIC. The following show attendance and marketing costs were requested: Airport: $12,900 Attend Market Discover New England 1,250 2,200 AAA Norther New England 1,500 1,800 Adventure Travel Show 4,350 1,800 Cross Insurance Center: $32,288 Independ Plan Educ Conf 2,232 8,000 Small Market Meetings 1,265 4,500 Connect New England 406 4,500 Connect National 5,885 5,500 If approved,this will take the total funding for the CVB from the city to$120,000. Staff recommends that the fund be appropriated from the following budgets: Airport- $12,900; and Cross Insurance Center$32,288; and General Fund-$14,812. Committee Action Committee: Meeting Date: 07/27/2017 Action: Recommend for passage For: Against: Staff Comments&Approvals This was reviewed by the Council in a workshop itik (04/j City Manager City Solicitor Finance Director Introduced for: New Business if ,f �, CITY OF BANGOR RESOLVE 07/27/2017 17-259 '4 �: ' 4 i Date: 07/27/2017 m04 +" Y� Item No: 17-259 A°'�erED.0$* Assigned to Councilor: Nealley Amending the FY 2018 Budget (General Fund, Airport and CIC) to add an Additional $60,000 in Funding for the Convention and Visitors Bureau WHEREAS, The State of Maine delayed approval of their 2018-2019 budget; and WHEREAS, the City of Bangor, as required by Charter, approved its budget before June 30, 2017; and WHEREAS, Due to the delay in approving the State Budget, the City delayed making final determinations on additional program expenditures. WHEREAS, the City approved the fiscal year 2018 CVB contribution in the amount of$60,000; and WHEREAS, The CVB has requested an addition $45,188 to attend trade shows and produce marketing materials; and WHEREAS, The CVB has requested an additional $14,812 in general marketing operations. Be it Resolved by the City Council of the City of Bangor that, That the FY 2018 budget be amended to include an additional $60,000 of support to the CVB. Trade show attendance and associated marketing costs would be reimbursed for the requested shows by Bangor International Airport in the amount of$12,900 and the Cross Insurance Center in the amount of$32,288. The remaining $14,812 for general marketing operations would be reimbursed by the General Fund. IN CITY COUNCIL JULY 27, 2017 CR 17-259 MOTION MADE AND SECONDED THAT COUNCILOR WESTON HAS A CONFLICT OF INTEREST ON THIS ITEM VOTE: 6-1 COUNCILORS VOTING YES: GRAHAM, NEALLEY, NICHOLS, PERRY, SPRAGUE, BALDACCI COUNCILORS VOTING NO: FAIRCLOTH PASSED THAT COUNCILOR WESTON HAS A CONFLICT OF INTEREST COUNCILOR WESTON LEFT THE MEETING MOTION MADE AND SECONDED TO WAIVE SECOND READING PASSED MOTION MADE AND SECONDED FOR PASSAGE MOTION MADE AND SECONDED TO AMEND BY SUBSTITUTION ORDER 17-259 PASSED MOTION MADE AND SECONDED FOR PASSAGE AS AMENDED PASSED AS AMENDED COUNCILOR WESTON RETURNED TO THE MEETING MOTION MADE AND SECONDED TO RETIRE INTO EXECUTIVE SESSION PURSUANT TO TITLE 1 MRSA SECTION 405(6) (D) FOR THE PURPOSE OF DISCUSSING NEGOTIATIONS PASSED CITY CLERK